Administrative Officer job at Zembo

About Us

We are Zembo, the start-up paving the way to the e-mobility revolution in Africa. Zembo sells electric motorcycle taxis and offers a battery swap service via a network of stations. After six years of operation, Zembo is the most experienced African provider of electric motorcycles and battery swaps on the continent. We are scaling up in Uganda, providing an affordable and environmentally responsible mobility solution.

About the Role:

The Administrative Officer at Zembo is responsible for ensuring the smooth operation of the office, providing support for administrative, HR, and finance tasks. This role requires a highly organized and detail-oriented individual with excellent communication and multitasking skills to support Zembo’s mission in transitioning to electric mobility in Africa.

Key Responsibilities:

• Office Management:
• Oversee general office operations and cleanliness, including supplies management, equipment maintenance, and facility upkeep.
• Office Vendor management. Manage the relationship with key vendors like the cleaning company, lunch supplier, security company. etc.
• Coordinate office activities and culture/team building events to foster a positive work environment.
• Administrative Support:
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain organized and up-to-date filing systems for all administrative records.
• Handle incoming and outgoing mail, ensuring timely and accurate distribution.
• Process work permits for key staff when needed
• Book flights and manage overall travel expenses
• HR Support:
• Assist with recruitment processes, including posting job openings, scheduling interviews, and coordinating communication with candidates.
• Support new employee onboarding, including preparing onboarding materials and conducting orientations.
• Maintain employee records and assist with HR documentation and compliance.
• Coordinate trainings

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Proven experience as an administrative officer, office manager, or similar role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.

• Oversee general office operations and cleanliness, including supplies management, equipment maintenance, and facility upkeep.
• Manage the relationship with key vendors like the cleaning company, lunch supplier, security company. etc.
• Coordinate office activities and culture/team building events to foster a positive work environment.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain organized and up-to-date filing systems for all administrative records.
• Handle incoming and outgoing mail, ensuring timely and accurate distribution.
• Process work permits for key staff when needed
• Book flights and manage overall travel expenses
• Assist with recruitment processes, including posting job openings, scheduling interviews, and coordinating communication with candidates.
• Support new employee onboarding, including preparing onboarding materials and conducting orientations.
• Maintain employee records and assist with HR documentation and compliance.
• Coordinate trainings

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• Proven experience as an administrative officer, office manager, or similar role.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
• Ability to work independently and as part of a team.
• High level of professionalism and confidentiality.