Want to make a positive difference to the future of people and our one shared home, the Earth? Working at WWF could be your opportunity of a lifetime.

All around the world, people are waking up to the deepening crisis of nature loss. A growing realisation that nature is our life-support system. And that nobody will be spared from the impacts of its loss. Here at WWF, we are helping to tackle this enormous global challenge.

Our people come from hugely diverse backgrounds and with a variety of expertise, ranging from HR and finance to advocacy and conservation science. We welcome applications from anyone who believes they can help us create a better future for people and wildlife.

What we do

We are an independent conservation organisation, striving to sustain the natural world for the benefit of people and wildlife. From individuals and communities to business and government, we are part of a growing coalition calling on world leaders to set nature on the path to recovery by 2030. Together, we seek to protect and restore natural habitats, stop the mass extinction of wildlife, and make the way we produce and consume sustainable.

Preferred location of this role: Gland (Switzerland) or alternatively Zeist (The Netherlands).

1 MISSION OF THE DEPARTMENT

The Governance team maintains the foundation for an informed, engaged, inspired and sound WWF Network. The team provides platforms for effective internal collaboration, facilitates decision-making on agendas of strategic global relevance, serves and defends WWF’s governance structures, and holds core data and knowledge related to WWF’s historical and current operations.

2 MAJOR FUNCTIONS

The EA Governance supports the Sr. Director, Governance & Network Engagement and the broader Governance team in the fulfilment and execution of duties, both to ensure effective management of the team and to liaise effectively with other WWF International divisions. He/She/They operates with considerable independence and performs diversified secretarial and administrative duties using initiative, judgement, and knowledge of the organisation and its policies.

3 MAJOR DUTIES AND RESPONSIBILITIES

• Provides executive assistance to the Sr. Director, Governance & Network Engagement and the WWF President, including calendar management, travel arrangements, and expenses;
• Supports the President of the International Board; coordinates his/her agenda; and disseminates correspondence and communications to the Network, Council and external contacts;
• Schedules meetings and maintains the calendar for all major governance bodies (i.e. International Board, Network Executive Team, Council, Assembly, and their subcommittees and working groups);
• Provides logistical support for in-person meetings in Gland of the International Board and NET;
• Coordinates Governance team meetings and events, including logistics and agenda-setting;
• Serve as the primary liaison with the Finance department and support oversight of the unit budget;
• Works with the Senior Manager, Governance & Network Engagement to organise and maintain the unit’s documents and virtual presence, including supporting maintenance of Google folders;
• Coordinates legalisation of documents required for the Registry of Commerce, Apostilles, and authorisations and other statutory requirements;
• Performs other tasks as assigned by the Sr. Director, Governance & Network Engagement.

4 PROFILE

Required Qualifications.

• Assistant training from a commercial college or equivalent;
• Experience as assistant to executive level senior management.

Required Skills and Competencies.

• Attentive to detail and follow-up, with excellent organisation and prioritisation skills;
• Ability to take initiative, prioritise, complete work with minimal supervision and meet deadlines;
• Independent and highly meticulous, with the ability to manage several projects simultaneously;
• Works to the highest level of integrity and confidentiality;
• Excellent communications and interpersonal skills;
• Ability to work in a multicultural environment;
• Capacity to take initiative as part of a team;
• Excellent computer skills;
• Excellent English and French;
• Embraces the WWF mission and values of the organisation: Courage, Integrity, Respect & Collaboration.

5 WORKING RELATIONSHIPS

Internal.

Interacts regularly with WWF-International’s President, Board, Director General, Executive Team and Senior Leadership Team, as well as members of the Network Executive Team, Assembly, and Council. Collaborates with staff at WWF International as well as offices across the WWF global network.

External.

Interacts with services providers and partners, the Registry of Commerce, external counsel, and notaries.

How to apply

Only one single document can be uploaded through our platform. Upload your covering letter and CV as one file. We will not accept applications without CV and Covering Letter.

Deadline for applications: by 11 August 2024

Work permit restrictions may apply.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

WWF is an equal opportunity employer and committed to having a diverse workforce.