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Special Events Project Officer



London, UK · Remote
Posted on Monday, October 30, 2023

Job Description

Special Events Project Officer

Contract: Permanent, Full Time

Salary: £31,352 to £32,919 with excellent benefits

Location: London, UK

Hybrid Working: A minimum of 40% of working time is spent face to face, either in the London office, or as a result of external engagement or travel for WaterAid. WaterAid is located at Canary Wharf, London, and this will be your location and contract base.

About WaterAid:
Want to use your skills in events delivery to play a vital role in making clean water, decent toilets and good hygiene normal for everyone everywhere?

We need passionate, creative and dedicated people. In return, you will be encouraged and empowered to be yourself at your very best. Together, we will make a bigger difference.

Join WaterAid as Special Events Project Officer to change normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you'll be joining a 2020 Great Place to Work® award-winning organisation.

About the Team:
The WaterAid Community, Events and Education team sit within the Mass Engagement department.
The team manage and deliver a diverse portfolio of fundraising and engagement activity ranging from challenge events, our partnership with Glastonbury festival to community fundraising, our volunteer Speaker Network and an education engagement programme. The team delivers far more than income by deepening the engagement of new and existing supporters, raising awareness of WaterAid's work.

The Special Events team are responsible for the management and delivery of festivals partnerships, and support on a range of special events, engagement, media & supporter events and campaigns.

About the Role:
As our organised and enthusiastic Special Events Officer, you work across events delivery, partnership management, communications and campaigning in all of WaterAid's festival and special events projects, and act as a key onsite team member at some of the UKs biggest and most loved public events.

In this role, you will support all areas of the Special Events team - from onsite events management, communications, partnership management and public campaigning across festivals and special events.

You'll also:

  • Manage areas of festival partnerships and external relationships to develop and deliver against income and expenditure targets.
  • Work with the team to manage areas of cross-charity collaboration (Joint Charities) as part of the Glastonbury project team - development of campaigns, creative execution and budgets.
  • Work with Special Events Team colleagues on the development of mass campaigning activations for festivals and beyond
  • Project Manage some other non-festival events across the Special Events portfolio
  • Support with the creative development of event materials and manage the production of these with our production supplier.

About You:

  • Experience in working on large-scale public events, ideally festivals
  • Experience in managing relationships with both internal and external stakeholders
  • Experience in managing communications for various audiences
  • Enthusiasm, a positive and proactive approach to work and the ability to work under own initiative and collaboratively as part of a teams
  • Experience in using Microsoft Office packages particularly Microsoft Excel and CRM databases.
  • Excellent written and numeracy skills with attention to detail.
  • To have a methodical approach to work with the ability to initiate, implement and complete multiple tasks to a high standard with minimum supervision.

Closing date: Applications will close at 23:59 on 20th November 2023. Availability for interview is required on 23rd and 24th November 2023.

How to Apply: To see the full job pack, please click 'Apply'. Please apply by submitting your CV and a cover letter into one document in either Word Document or PDF format.

Pre-employment screening: In order to apply for this post, you must be able to demonstrate your eligibility to work in the UK. All our vacancies require a basic Disclosure and Barring Service (DBS) check to comply with our Safer Recruitment policy.

Our Benefits:

  • 36 days' holiday (including 8 Bank Holidays)
  • Option to buy an extra 5 days annual leave
  • We offer a generous pension plan with employer contribution of up to 10%
  • Wide range of flexible and agile-working arrangement
  • Season Ticket Loan
  • Free annual eye tests
  • Pay as You Give charitable giving scheme
  • Enhanced Maternity and Adoption/Surrogacy pay, Shared Parental Leave and Paternity Leave
  • Sabbaticals
  • Volunteer Day

Our Commitment

An inclusive workplace:

We are committed to being an organisation where everyone is included, respected, and empowered to be their best. We represent and celebrate our staff, partners and everyone we work with, and create a culture where everyone can reach their full potential.

Equal opportunities:

We are an equal opportunity, disability-confident employer and are dedicated to achieving the highest standards of diversity, equity and inclusion. We welcome applications from people of all backgrounds, beliefs, customs, traditions and ways of life. This includes, but is not limited to, race, gender, disability, age, sexual orientation, religion, national or social origin, health status, and economic or social situation.


We are also committed to protecting everyone we come into contact with. We have a zero-tolerance approach to abuse of power, privilege or trust across our global work, and any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously.