Position Summary

Under the supervision of the Finance Manager, the Supply Chain Contractor will be based in the Turkana Office. The Supply Chain Contractor will be based in the Turkana Office. The role is responsible for maintaining an efficient and reliable supply chain while adhering to procurement policies and procedures. It will entail sourcing, purchasing, coordinating transportation, and logistics. It will also be responsible for overseeing and managing the organization's procurement and logistics functions.

As a Contractor in Water Mission, the individual is responsible for developing a biblical worldview culture that leads to God-honoring excellence in all work and commits to providing the following: accurate data, developing the skills and mindset needed to acknowledge mistakes or problems as opportunities to find appropriate solutions and work consistently for excellence in solutions that are consistent with Water Mission’s mission, vision, values, and standards.

The Supply Chain Contractor will:-

General Responsibilities:

• Maintain a strong Christian witness and model servant leadership to colleagues, partners, the communities we serve, and the public.

Other responsibilities

Procurement

• Implement established procurement policies and procedures in alignment with organizational goals and approved budget.
• Collaborate with internal stakeholders to identify procurement needs, specifications and develop procurement plans.
• Identify reliable suppliers, negotiate contracts, and establish favorable terms and conditions.
• Conduct market research to stay updated on industry trends, prices, and supplier performance.
• Evaluate supplier performance and implement measures for continuous improvement.
• Conduct supplier assessments and manage the supplier pre-qualification process.
• Collaborate with suppliers to identify cost-saving opportunities, value-added services, and process improvements.
• Develop detailed tender specifications and performance standards to facilitate the procurement process for the country program.
• Provide oversight to sourcing in support of project activities and conduct training on procurement on a need basis to other staff.
• Ensures project procurements are conducted within the stipulated timelines (timely project procurements).

Logistics

• Coordinate the transportation, shipment, and delivery of goods to meet operational requirements.
• Draft service contracts with transportation companies whenever needed.
• Maintain accurate records of transportation and logistics activities.

Documentation and Reporting

• Prepare and maintain procurement documentation, such as requisition forms, requests for quotations (RFQs), purchase orders, invoices, and other logistics documentation.
• Analyze data and provide insights to support decision-making processes, especially during procurement or disposal committee meetings.
• Prepare and provide timely procurement committee minutes.
• Ensure compliance with procurement policies, procedures, Water Mission Values, ethical standards, and relevant legal and regulatory requirements.
• Support internal and external audits/assessments related to procurement activities.
• Any other tasks as assigned by the supervisor.