Location: Headquarters, Nairobi with travel to other VF sites

As the Admin & Events Lead you will be responsible for managing Victory Farms’ day-to-day office, Farm, and Logistics Centre operations. This role streamlines administrative processes, oversees support staff, and ensures organizational efficiency across the business. The successful candidate will be a proactive, detail-oriented leader who takes ownership of office operation responsibilities.

Roles & Responsibilities:

Operations & Administration

• Supervise day-to-day operations of the administrative department and staff members.
• Develop, review, and improve administrative systems, policies, and procedures.
• Ensure the office is consistently stocked with necessary supplies and all equipment is properly maintained.
• Collect, organize, and store information using computers and filing systems.
• Provide technical and logistical support to all administrative personnel.
• Maintain continuity across corporate, divisional, and local work teams by documenting and communicating actions, irregularities, and ongoing needs.
• Manage farm and accommodation travel logistics.

People Management

• Lead, coach, and develop administrative staff; set clear job expectations, monitor performance, and conduct appraisals.
• Hire, onboard, train, and evaluate team members, taking corrective action where necessary.
• Initiate, coordinate, and enforce organizational systems, policies, and procedures.

Events & Company Culture

• Plan, coordinate, and execute company-wide events including the Christmas Party, Founders Day, Annual Awards, and other milestone celebrations.
• Schedule and promote internal office events such as meetings, conferences, orientations, and training sessions.

Procurement & Vendor Management

• Manage international online purchases from vendors including Amazon, StickerMule, Patches4Less, VistaPrint, and others.
• Oversee the full staff uniform process: ordering, tracking, and issuance.
• Identify communication and equipment needs; evaluate options, maintain equipment, and approve related invoices.

Finance & Budgeting

• Partner with the accounting and management team to set budgets, monitor departmental spending, and manage expenses.
• Track progress on special projects and report on movement towards company goals.

File & Records Management

• Manage procurement files for China, Hippo Hill project, and any other entities assigned by the Head of Department.
• Maintain accurate and accessible records in line with company standards.

Skills and qualifications:

• 3-4 years of experience in a similar role.
• Strong leadership and people management skills
• Excellent organizational and multitasking abilities
• High attention to detail and problem-solving mindset
• Strong written and verbal communication skills
• Proficiency in office software and digital tools
• Commercial awareness and budget management experience
• Proactive, self-motivated, and able to work with minimal supervision

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

About Victory Farms

Victory Farms (VF) was established on Lake Victoria in 2016 with both on-shore and off-shore facilities. The head office is in Nairobi, and its Farm site is in Homa Bay County, with distribution across Kenya. VF has since become one of the fastest growing companies in aquaculture globally. In its first eight months of operation, the Company became the largest aquaculture producer in Kenya. Victory Farms aims to become the leading tilapia farm in Africa over the next 5 years while maintaining the highest environmental and social standards; as the most sustainable tilapia farm in the world, adhering to global standards and best practices, and producing affordable, sustainable protein to feed millions of people across Africa. Today, it is the largest commercial aquaculture player in East Africa and operates one of largest hatcheries on the continent.

The Company is continuing to rapidly expand its vertically integrated model: production, processing, and sales & distribution, to keep pace with the rapid growth in demand for protein. To support this, Victory Farms employs world class technologies, people, and processes to build its model for sustainable protein production on the continent. VF strives for the highest standards in performance, execution, culture, and integrity.

VF’s growth trajectory provides enormous opportunity for excited professionals to uplift their careers and make an impact within a diverse operation. We recognize the utmost importance which contributions by individuals and teams have to the success of Victory Farms. We work to create a fantastic environment for our employees. An environment where employees have an opportunity to develop professionally and personally.

How to Apply

Please send your CV and cover letter expressing your interest and qualifications to recruit@victoryfarmskenya.com. Indicate the Job Title as the email subject – Admin & Events Lead