Location: Roo Bay Farm, Homabay

We are seeking an experienced and detail-oriented HR Operations Manager to oversee Payroll, Master Data management, and Business Intelligence (BI) functions within our HR department. This pivotal role manages end-to-end payroll processes, ensures the integrity of HR master data, and leverages HR analytics to provide actionable insights for strategic decision-making. The ideal candidate will champion compliance and operational excellence across the workforce lifecycle, supporting organizational goals and enhancing employee experience.

Roles & Responsibilities:

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.
• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.
• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.
• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.
• Ensure strict compliance with policies and regulations governing casual workforce management.
• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.
• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.
• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.
• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.
• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.
• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.
• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy
• Draft critical payroll-related documentation such as deduction letters and salary review communications.
• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.
• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrollment.

Skills and Qualifications

• Bachelor’s degree in HR Management, Business Administration, or related field.
• At least 3+ years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).
• Strong understanding of Kenyan labour laws and statutory deductions.
• High attention to detail and confidentiality.
• Proficiency in HR systems (ERPNext experience is a plus).
• Excellent communication and data analytical tools.

Benefit:

• Visibility into the world’s fastest growing aquaculture company.
• Ideal for a candidate looking to dive into a mission-oriented Organization.
• The team is committed to the candidate’s success and will provide coaching, mentorship, and unique exposure to people and experiences that come from the most successful leaders in the entrepreneurial community and the social sector.

About Victory Farms

Victory Farms (VF) was established on Lake Victoria in 2016 with both on-shore and off-shore facilities. The head office is in Nairobi, and its Farm site is in Homa Bay County, with distribution across Kenya. VF has since become one of the fastest growing companies in aquaculture globally. In its first eight months of operation, the Company became the largest aquaculture producer in Kenya. Victory Farms aims to become the leading tilapia farm in Africa over the next 5 years while maintaining the highest environmental and social standards; as the most sustainable tilapia farm in the world, adhering to global standards and best practices, and producing affordable, sustainable protein to feed millions of people across Africa. Today, it is the largest commercial aquaculture player in East Africa and operates one of largest hatcheries on the continent.

The Company is continuing to rapidly expand its vertically integrated model: production, processing, and sales & distribution, to keep pace with the rapid growth in demand for protein. To support this, Victory Farms employs world class technologies, people, and processes to build its model for sustainable protein production on the continent. VF strives for the highest standards in performance, execution, culture, and integrity.

VF’s growth trajectory provides enormous opportunity for excited professionals to uplift their careers and make an impact within a diverse operation. We recognize the utmost importance which contributions by individuals and teams have to the success of Victory Farms. We work to create a fantastic environment for our employees. An environment where employees have an opportunity to develop professionally and personally.

How to Apply

Please send your 2 – page CV and cover letter expressing your interest and qualifications to recruit@victoryfarmskenya.com. Indicate the Job Title as the email subject – HR Operations Manager – Payroll, Master Data, BI