ZCC Program Coordinator
The Nature Conservancy
What We Can Achieve Together:
Within TNC´s global program, Provide Food and Water, TNC’s Zero Conversion Commodities (ZCC) is a global and mature strategy with the goal of transforming the food system for soy, cattle, and palm oil, primarily but not limited to, by enabling producers in critical ecosystems of South America to meet growing demand without converting additional land for farming. We work in partnership with value chain actors to halt habitat conversion caused by commodity production in highly biodiverse and threatened biomes, including the Brazilian Amazon, the Brazilian Cerrado, the Gran Chaco of Argentina and Paraguay, and Indonesia.
The ZCC Program Coordinator will provide essential support to the ZCC Strategy by ensuring that managerial and operational information for the strategy is up to date across different channels, as well as supporting administrative, contract coordination, financial, and programmatic activities. This role involves creating and maintaining data and strategy dashboards, including staffing lists, org charts, mailing lists, general presentations about the strategy, such as onboarding, progress, and updates of the strategy for all-team calls, analyzing results of the annual collaboration survey, preparing a presentation to report results, and archiving and organizing information. They will also support contracting and procurement processes, manage payments and invoicing, and assist some core leadership team members of the strategy with scheduling meetings and administrative tasks.
They will contribute to event planning, such as managing logistics and/or facilitating meetings.
They will liaise with the Certified Contracts Specialist assigned to the projects and the project managers, facilitating the contracts workflow by solving problems and effectively communicating and distributing information.
They will also be appointed as “project coordinator” for the projects under the strategy and will support the organization and delivery of in-person and virtual meetings, including logistics arrangements.
This is a full-time remote position, preferably for candidates located in Brazil, where most of the work is deployed, and the team is based. Fluency in Portuguese and English is highly desirable. Please submit your resume and cover letter in English only.
We’re Looking for You:
The ZCC Program Coordinator will play a key role in maintaining efficient administrative processes, organizing information in a timely manner, and contributing to the overall success of the Strategy.
The Program Coordinator position directly reports to the ZCC Associate Strategy Manager and will also work closely with core leadership within the strategy, as well as interact with a large, multidisciplinary, multi-geography team spread across (but not limited to) Brazil, Argentina, the U.S., the U.K., and Asia Pacific.
This position will work approximately 50% of the time on the general programmatic, financial, contracts, and payments coordination and administrative aspects of the strategy, and the remaining 50% will support core leadership within the strategy, primarily on scheduling meetings and other administrative tasks.
RESPONSIBILITIES & SCOPE
Programmatic for the Strategy:
- Assist in preparing reports, presentations, and other materials to support decision-making, socialization of information across teams, and engagement of the team.
- Maintain and update ZCC dashboards and different lists to track strategy performance, information about the strategy, including staffing.
- Coordinate payments and invoicing
- Coordinate and facilitate the contract workflow, liaising with contracts specialists and project managers, helping in solving problems and clarifying questions
- Maintain organized records, file storage, and archiving systems for program and financial documents.
- Ensure alignment with SOPs and contribute to continuous improvement of internal processes.
- Provide logistical and administrative support for events, including handling payments, invoices, and documentation.
- Regularly engage with ZCC colleagues across many geographies and business units
- Moderate the strategy all-team calls and knowledge sessions promoted by the strategy
- Requires the ability to travel occasionally, both domestically and internationally.
Support to the core leadership team:
- Managing Outlook calendars and meeting scheduling for three executive directors and supporting the associate director of the strategy in scheduling ZCC meetings.
- Provide logistical and administrative support for events, including handling payments, invoices, and documentation.
- Support travel arrangements and other administrative tasks
What You’ll Bring:
- MS or BS degree and certification in finance, accounting, business administration, or related field, and at least 3 years of professional experience in finance, accounting, data analytics, and/or project management, or equivalent combination.
- Experience in moderating webinars and calls.
- Fluent in English and Portuguese (both oral and written).
- Experience in administrative tasks, including scheduling and travel arrangements.
- Experience in planning and organizing events, including the logistics of the event
- Experience in data management and data analytics
- Ability to attend multiple dotted-line supervision in different locations
- Process-oriented individuals and organized with a passion for maintaining information up to date (staffing lists, org charts, mailing lists), driving continuous improvement across team workflow and systems.
- Creative person with experience in creating PowerPoint presentations
- Attention to detail & structured thinking.
- Master Outlook functions
- Understanding of invoicing and payments
- A proactive team player working in a collaborative, multi-cultural, and interdisciplinary environment.
- Experience with software such as PowerPoint, Word, Excel, cloud and web-based tools including SharePoint, MS Teams, Zoom, Mural, Smartsheet.
Desired Qualifications
- Multi-cultural or cross-cultural experience is appreciated.
- User of Smartsheet
- Self-starter with the ability to generate work plans with limited support
- Fluency in languages other than English and Portuguese (Spanish)
- Strong team player who can build relationships and work collaboratively across the organization, including with senior management, and with Conservancy partners.
Who We Are:
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”
What We Bring:
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our Benefits and Perks here.
We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.
Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
Employees must submit their application by logging into Workday and applying via the Jobs Hub.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
