JOB TITLE: Operations Portfolio Coordinator

REPORTS TO: Lead Operations Portfolio Coordinator

LOCATION: Johannesburg/Cape Town

QUALIFICATIONS:

• Minimum Grade 12
• Diploma or Degree in Business Administration, Operations Management, Renewable Energy or related fields
• Relevant industry experience in lieu of qualification

PREFERRED SKILLS:

• Proven track record of analytical aptitude.
• Problem solving ability.
• Self-starter / self-motivated.
• High level of computer literacy.
• Excellent communication skills.
• Milestone and deadline driven.
• High Level of Accountability.

EXPERIENCE REQUIRED:

• Minimum 1-3 years in a Solar PV environment or project management environment.
• Min 3 years in facilities management environment or utilities environment or client facing service level agreement execution environment.
• Experience within Operations and Maintenance in the Renewable Energy sector would be highly advantageous.
• Familiarity with monitoring systems and data analysis tools.
• Effective communication skills for collaboration with internal teams and external service providers.
• Must be fully proficient in English (verbal and written communication)
• Must be fully computer literate (MS Office Suite and Google App Suite)

DUTIES AND RESPONSIBILITIES:

Technical Operations and Maintenance Management:

• Manage Portfolio of sites assigned by Lead O&M Portfolio Manager.
• Daily monitoring of Meteocontrol VCOM and Copper – ensuring plants are performing optimally (Monitoring to be performed at string level).
• Review Offline Meter list and ensure minimal downtime in accordance to the O&M response matrix.
• Review Inverter offlines on VCOM list and ensure minimal downtime in accordance to the O&M response matrix.
• Review of plant yield mechanisms (PR or Yield Guarantee percentage) and ensure plant yields meet stipulated monthly guarantees.
• Alert O&M team for equipment misproductions, cleaning of plants, periodic inspections and oversee repair/replacement process.

*PVDB offline

*Inverter offline

*>10% of DC plant offline

*Communicate with Site

• Track and Quantify BOO plant production and production interruption events (loadshedding, low irradiance, module theft, module upliftment, inverter misproduction, plant offlines and so on).
• Assist Lead O&M PM with Red Flag Analysis.
• Oversee and Track O&M and Metering Activities till Completion of Activity.
• Coordinate Subcontractors for cleans and Technical Works.
• Coordinate Access for O&M teams to sites.
• Tracking of Equipment Warranties and notifying in advance when warranties are close to lapsing.
• Alert Account manager / Client as to significant System events by next business day.
• Perform SPV logs for plants under your portfolio.
• Review performance post cleaning of plant.
• If plant is underperforming – alert cleaning team to prioritise scheduling.
• Daily and weekly liaison and coordination with the O&M manager to manage reworks and quoted repairs.
• Monthly Solar report and billing check for swift issue. This includes recon on any outstanding invoicing and or billing.

Document Control:

• Keeping the site-specific maintenance records up to date by logging the specific dates that plants were serviced.
• Review of post construction handover documentation and ensuring that the electronic copies are captured into the relevant O&M folders on SharePoint.
• Monitor plant in accordance with the O&M contract.

Reporting and Analysis:

• Plant SPV reports with detailed logs – sent out 7th of each month.
• Assist Lead O&M PM with Performance of Portfolio Reports done bi-weekly (technical).
• Performance Reports of plants in your Portfolio Monthly.
• Assist Lead O&M PM with Technical Plant Performance Reports