JOB TITLE Lead Operations Portfolio Coordinator

REPORTS TO: Head of Engineering

LOCATION: Johannesburg

QUALIFICATIONS:

• Bachelor's Degree in Engineering/BTech Engineering.
• Relevant industry experience in lieu of qualification.

PREFERRED SKILLS:

• Proven track record of analytical aptitude.
• Problem solving ability (Technical and Financial).
• Self-starter / self-motivated.
• High level of computer literacy.
• Understanding diverse technical service offerings.
• Excellent communication skills.
• Milestone and deadline driven.
• High level of accountability.
• Excellent Presentation skills.
• Excellent Negotiation Skills.
• Systematic Thinker.
• Methodological.
• Great Leadership skills.

EXPERIENCE REQUIRED:

• Minimum 3-5 years in a Solar PV environment or engineering project management environment.
• Experience within Operations and Maintenance in the Renewable Energy sector would be highly advantageous.
• Strong technical knowledge of solar PV systems and associated components.
• Familiarity with monitoring systems and data analysis tools.
• Effective communication skills for collaboration with internal teams and external service providers.
• Knowledge and application of relevant compliance requirements with complex contractual entities.
• Must be fully proficient in English (verbal and written communication)
• Must be fully computer literate (MS Office Suite and Google App Suite)
• The ideal candidate will be passionate about the renewable energy industry and will embody respect and responsibility in the full sense of the word, while enjoying contributing to a team of highly knowledgeable professionals.

DUTIES AND RESPONSIBILITIES:

Key Responsibilities:

Technical Operations and Maintenance Management:

• Manage Portfolio of sites and O&M Portfolio Managers in the team.
• Oversee Daily monitoring of Meteocontrol VCOM and Copper – ensuring plants are performing optimally (Monitoring to be performed at string level).
• Review Offline Meter list and ensure minimal downtime in accordance to the O&M response matrix.
• Review Inverter offlines on VCOM list and ensure minimal downtime in accordance to the O&M response matrix.
• Review of plant yield mechanisms (PR or Yield Guarantee percentage) and ensure plant yields meet stipulated monthly guarantees.
• Oversee and Drive alerts to O&M team for equipment misproductions, cleaning of plants, periodic inspections and oversee repair/replacement process.
• PVDB offline
• Inverter offline
• >10% of DC plant offline
• Communicate with Site
• Track and Quantify BOO plant production and production interruption events (loadshedding, low irradiance, module theft, module upliftment, inverter misproduction, plant offlines and so on).
• Establish Weekly check in and feedback meetings with O&M Manager.
• Perform Red Flag Analysis weekly and notify Head of Asset Management and Head of O&M for intervention.
• Equipment Audits to identify nonperforming brands/equipment types.
• Introduce cost saving initiatives.
• Oversee and Track O&M and Metering Activities till Completion of Activity.
• Manage Subcontractors for cleans and Technical Works.
• Execute the Management Service Agreements for the portfolio of projects for which you are responsible.
• Assist your line manager on projects and tasks as required.
• Tracking of Equipment Warranties and notifying in advance when warranties are close to lapsing.
• Alert Account manager / Client as to significant System events by next business day.
• Work closely with Head of Asset Management to drive operational efficiency strategies.
• Manage and coordinate projects within built and operational BOO Assets.
• Drive operational efficiency strategies by utilising Lean and Six Sigma Principles.
• Perform SPV logs for plants under your portfolio.
• Serve as Technical Advisor for upcoming plants per region.

Document Control:

• Keeping the site-specific maintenance records up to date by logging the specific dates that plants were serviced.
• Review of post construction handover documentation and ensuring that the electronic copies are captured into the relevant O&M folders on SharePoint.
• Monitor plant in accordance with the O&M contract.
• Generate quarterly yield performance reports for Asset Owners per Portfolio.

Commercial and Financial:

• Solid Understanding of O&M SLA and PPA’s.
• Perform Yield (kWh) Budgets (Predicted vs Actual), forecast for 3 months ahead, per portfolio.
• Perform loss of revenue analysis (Power Outage events, Customer production disruption events (out of contract), weather induced events).
• Ensure invoicing is correctly performed per generated energy and ensure correct tariffs are applied.
• Oversee application of Tariff changes/ contractual increases in PPA rates.

Reporting and Analysis:

• Plant SPV reports with detailed logs – sent out 7th of each month.
• Performance of Portfolio Reports done bi-weekly (technical).
• Red Flag Analysis Reports done weekly.
• Quarterly Portfolio Performance Reports.
• Asset Owner Feedback meetings – per Asset Owner Frequency.
• Adhoc Performance Analysis Reports for Portfolio’s / Plant Specific.
• Assist Head of Asset Management with Technical Plant Performance Reports.

Stakeholder Management:

• Coordinate with Head of O&M and O&M manager.
• Manage O&M Subcontractors under BOO Assets.
• Represent from a Technical Perspective in terms of plant performances with relevant stakeholders.
• Serve as Technical Representative for various stakeholders under BOO Assets.
• Work Closely with Asset Managers.

People Management:

• Weekly check in with team members and support teams.
• Coach and Develop team members reporting to you.
• Motivate and maintain high team morale and productivity.
• Drive Company Values and Culture to team members.