JOB TITLE: Receptionist

MANAGER: Executive Assistant

LOCATION: Johannesburg

PREFERRED SKILLS:

• Attention to Detail
• Time Management
• Interpersonal Skills
• Ability to handle pressure and meet deadlines.

EXPERIENCE REQUIRED

• 2+ years’ working experience in a similar role or industry.
• Prior experience as a receptionist or in a related field
• Consistent, professional dress, and manner
• Excellent written and verbal communication skills
• Competency in Microsoft Applications including Word, Excel, and Outlook
• Good time management skills
• Experience with administrative and clerical procedures
• Able to contribute positively as part of the team, helping out with various tasks as required.

DUTIES AND RESPONSIBILITIES

• Assisting clients in finding their way around the office
• Assisting with a variety of administrative tasks
• Preparing meeting and training rooms
• Professionally answer and screen the switchboard for calls for CPT &JHB
• Transferring of calls, and taking messages as necessary
• Assisting the Executive Assistant, cleaner and colleagues with administrative tasks
• Performing ad-hoc administrative duties
• Assist with couriers and deliveries.
• Assist with obtaining office quotes and information e.g. Fumigation, maintenance, repairs, catering etc
• Maintain reception area and all common areas in a clean and tidy manner at all times.
• Operate standard office equipment regularly, such as photocopy machine , scanner, and faxing if need be.
• Kee detailed and accurate records of visitor requests and messages
• Receive deliveries; sort and distribute incoming mail.
• Assist in reporting IT issues.
• Printer
• Changing toner and paper
• Coping, scanning, binding, etc.
• Toilet access- ensuring guests have access in and out of the office.
• Dishes and general clean up
• General assistance
• Assisting in orders when stock becomes low.
• Assistance with all corporate and social events