Company Description

SNV is a mission-driven global development partner working in more than 20 countries across Africa and Asia. Building on 60 years of experience and grounded in the 2030 Agenda for Sustainable Development, we work on the core themes of gender equality and social inclusion, climate adaptation and mitigation, and strong institutions and effective governance. Together with our team of over 1,600 people, our mission is to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems, which enable sustainable and more equitable lives for all.

Our core values of people-centeredness and respect, equity and equality, and diversity and inclusion, are fundamental to who we are, and what we do. This is reflected in our vision and mission, and strategy, which sets out our aspirations and commitments as our compass towards 2030.

For more information on SNV, please refer to our website: www.snv.org

Job Description

The HR and Admin Officer will work closely with key program and operations team to ensure responsive recruitment, orientation and training of staff. In consultation with the Country Operations Officer and Country Director, the HR and admin officer will ensure implementation of procedures in-line with SNV South Sudan’s Human Resources and Administrative global guidelines. He/she will also manage and monitor administrative expenses and coordinate office supplies as well as performing clerical and administrative liaison activities.

Reporting to the Country Operations Officer, the Human Resource and Admin Officer will be able to discharge the following but not limited to;

1. End to End recruitment – Responsible for all recruitment process activities including advertisement, recruitment system management, reviewing applications, planning interviews, and carrying out interviews, offer negotiation and background checks.
2. Onboarding and induction process – ensures the process is seamless and new joiners are well supported to settle in.
3. Performance Management - Support implementation and management of performance management system of SNV South Sudan, ensure performance management results are appropriately documented and recorded in line with corporate guidelines.
4. Staff benefit and Administration - Implement, communicate and advise national staff on compensation and benefits, aligning to local labour law where needed, in consultation with the Country Director and with due regard to available budget.
5. Record management and Archiving/HRIS - Ensure all HR documentation and data in all aspects are managed in line with internal control procedures.
6. Contract Administration- Process of selecting and contracting staff according to agreed policies and procedures in support of and according to specifications given by the hiring manager.
7. Payroll Liaison - Availing relevant information to support the preparation of the monthly payroll by Finance. This involves provision of approved payroll items for deduction or payable with payroll. Carry out monthly payroll reconciliation with accuracy.
8. Coordinate all HR communication to staff and ensure a response to enquiries.
9. Ensure work permits for international staff are valid or renewed on time and visas are in place.
10. Learning and development – liaise with Country Operations Officer and Country Director on training programs.
11. Staff flight booking.
12. Exit management/Debriefing - Facilitate and consolidate exit/debriefing for all staff leaving and provide consolidated report for proper filing.
13. Schedule quarterly all staff meetings
14. Any other relevant duties as may be required from time to time.

Qualifications

• Minimum of a bachelor’s degree in human resources management from a recognized University is an added Advantage, Business administration or related field.
• At least 2 years of work experience in Human Resource and administrative Management in an international NGO set up.
• Excellent administration and coordination skills, with the proven ability to manage own work and follow-up on tasks as required.
• Attention to details.
• Knowledge of HRIS systems e.g. SAP or any other
• Excellent language skills (verbal and writing) in English.
• Excellent interpersonal skills, able to relate and engage effectively with a wide range of people.
• Excellent communication skills- writing; contracts, letters, memos.
• Proficient computer skills – able to use MS Office Suite.
• Able to understand and interpret policies, procedures, guidelines, contract provision etc.
• Must have extensive knowledge & applicability of South Sudan labour laws.

Additional Information

• Contract Type: National
• Duty Station: Juba
• Contract Duration: 24 months with possibilities of extension
• Expected Start Date: Aug 1, 2025
• Travel: Extensive field visits in Juba, Torit and Yambio counties