A Snapshot of Your Day

As an Operative Administrative, you will provide day-to-day administrative and organizational support to an assigned professional or management team. You will help ensure the smooth running of office activities by coordinating meetings, travel arrangements, correspondence, documentation, reporting, and information flow.

You will work closely with internal stakeholders, manage multiple priorities, and contribute to efficient administrative processes in a dynamic renewable energy environment.

How You’ll Make an Impact

• Perform a variety of day-to-day administrative and organizational activities in support of the assigned team.
• Schedule appointments, meetings, and other business activities.
• Prepare meeting minutes, protocols, and related documentation.
• Coordinate travel arrangements and reconcile travel and expense reports.
• Manage incoming and outgoing correspondence and telephone communications.
• Monitor information flow and maintain accurate electronic and paper filing systems.
• Prepare presentations, reports, statistical charts, and business briefings.
• Support the preparation of annual budgets and assist with the analysis of monthly budget activities where required.
• Assist with the implementation and integration of new office technologies and administrative systems.
• Coordinate with internal stakeholders to ensure administrative activities are completed accurately and on time.
• Support general office administration and contribute to efficient team operations.

What You Bring

Experience

Relevant previous experience in administration, office support, team assistance, coordination, or a similar environment would be beneficial.

Technical Skills

• Office Administration.
• Calendar & Meeting Coordination.
• Travel Management.
• Expense Reporting.
• Documentation & Filing.
• Correspondence Management.
• Meeting Minutes & Protocols.
• Presentation & Report Preparation.
• Basic Budget Administration.
• Basic understanding of the procurement cycle.
• Advanced proficiency in Microsoft Office.
• Ability to work effectively with office technologies and administrative systems.

Soft Skills

• Strong communication skills.
• Team-oriented mindset.
• Strong multitasking capabilities.
• Ability to prioritize competing tasks.
• Ability to perform effectively under pressure.
• Strong organizational skills.
• Attention to detail.
• Ability to work independently and take initiative.
• Ability to integrate effectively into a team environment.
• Adaptability and willingness to learn.