Job ID

302241

Romania

Bucuresti

Bucharest

Remote vs. Office

Hybrid (Remote/Office)

Company

Siemens Energy S.r.l.

Organization

Grid Technologies

Business Unit

Solutions

Full / Part time

Full-time

Experience Level

Professional / Experienced

A Snapshot of Your Day

In your role as a Team Assistant within the Grid Technologies Engineering organization, you will play a key role in supporting Department Managers and engineering teams by coordinating administrative and operational activities. Your responsibilities will include calendar and travel management, meeting and event coordination, procurement and invoice support, document administration, and stakeholder communication. Through proactive organization and attention to detail, you will help ensure efficient team operations and enable the engineering organization to focus on delivering business objectives.

How You’ll Make an Impact

• Manage calendars, schedule appointments, coordinate internal and external meetings, organize logistics, prepare meeting materials, and ensure effective follow-up on actions and commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visa support, and expense reporting in compliance with company policies.
• Provide day-to-day administrative support to the Engineering Management Team, ensuring smooth execution of departmental activities, processes, and operational tasks.
• Plan, coordinate, and support team meetings, workshops, customer visits, leadership events, and team-building activities, including logistics, invitations, agendas, and documentation.
• Maintain and organize departmental documentation, records, presentations, reports, and correspondence, ensuring accuracy, confidentiality, and accessibility of information.
• Serve as a key point of contact for internal and external stakeholders, facilitating effective communication, coordination, and follow-up across teams, functions, and locations.
• Maintain organizational data, team records, distribution lists, and reporting information while supporting the preparation of management reports, presentations, and performance metrics.
• Support purchase requests, invoice processing, vendor coordination, onboarding activities, and other administrative workflows in accordance with company procedures.
• Assist with onboarding of new employees, training coordination, team communications, recognition activities, and other people-related initiatives that contribute to team engagement and development.
• Support office-related activities, workspace coordination, equipment requests, and general administrative matters to ensure an efficient and professional working environment.

What You Bring

• Minimum 2 years of experience as a Team Assistant, Administrative Assistant, or in a comparable support role.
• Proven ability to manage multiple priorities, coordinate administrative activities, and deliver high-quality support in a dynamic environment.
• Excellent communication and interpersonal skills, with a professional and customer-focused approach.
• Ability to work independently while collaborating effectively within cross-functional and international teams.
• Adaptability and willingness to learn new processes, tools, and ways of working.
• Strong attention to detail, reliability, and commitment to delivering high-quality results.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint and digital collaboration and administrative tools.
• Experience with SAP and ability to create and manage Purchase Orders (POs) and support procurement activities are considered an advantage.
• Positive, service-oriented attitude and enthusiasm for supporting team success.
• Business-level proficiency in English; German language skills are considered an advantage.
• Willingness to travel internationally on an occasional basis (up to 20%).