We are hiring!

At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets. We lead through our values centred around safety, integrity, courage, making smart decisions which we execute with speed. We are seeking unique people who believe in fostering a diverse and inclusive and safe environment.

We’re on the lookout for an experienced Secretary to provide professional secretarial and administrative support to the General Manager. This is a key role that keeps operations organised, efficient, and running smoothly.

As a Secretary, you will be responsible for:

• Coordinate and schedule all internal and external appointments & meetings for GM. Compile the SAICCOR with RHO annual meeting calendar to avoid clashes, liaise with meeting co-ordinators, send out invitations, and secure venues and catering when required
• Record keeping and typing reports, memos, agenda’s and minutes as required. Prepare PowerPoint presentation slides for meetings such as LVL4, Manco, budgets, and VIP visits
• Capture daily production data and distribute to stakeholders. Maintain weekly/monthly/quarterly reconciliations and integrate figures into other reports. Maintain weekly Production Target Losses/Shortfall spreadsheets and Q&P documents. ABB System & PHS System
• Manage input and communication to the mill for the weekly and monthly Incentive Bonus scheme graphs & spreadsheets, and ensure PHS bonus tracking to ensure accurate payroll delivery, with LTI’s & mill record tracking. LIS System (new)
• Maintain/check the annual production budget spreadsheet using rates and shutdown planning data, and grade scheduling provided by relevant parties. Consolidate/check all data for the GM’s monthly report and distribute accordingly (deadline)
• Arrange travel bookings and manage financial claims. Track documents requiring signature and ensure timely return to requestors. Maintain management briefs index and files, EFT payments, SAP - T&A & ordering
• Supervise upkeep of the Management Building to a high standard, cleaning staff, canteen, and gardens - report any problems
• VIP visits – execute full program and follow up on smooth running of plan with Management Team & Comms Team
• Custodian of all calendar bookings for the main office block meeting rooms
• Support for GM with comms team as required – quarterly reviews, strategy sessions, etc

What are we looking for?

• Grade 12/Matric or equivalent NQF4 qualification
• NQF6 or equivalent Secretarial/Office Administration qualification
• 3 years relevant experience (Proven experience in a secretarial or senior administrative support role in a manufacturing industry would be beneficial)

• Strong organisational and coordination skills

• High proficiency in MS Office (Excel, PowerPoint, Word)

• Ability to work with deadlines and handle sensitive information

• Excellent communication and attention to detail

What’s in it for you?

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence
• Learning and development programmes to fast-track your career within Sappi
• Opportunities to travel (dependent on the role)
• Market-leading leave benefits
• Employee wellbeing benefits