About One Acre Fund

Founded in 2006, One Acre Fund equips more than 4 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase her income and assets on supported land by more than 40 percent, while permanently improving her climate resilience. This is all made possible by our team of 8,000+ full-time staff, drawn from diverse backgrounds and professions.

Our Rwanda program, founded in 2007, operates under the local brand Tubura. We have more than 3,200 staff located in all four Rwanda provinces and Kigali. Together, we directly serve more than 790,000 farmers. To learn more about our work, look at our Rwanda program blog for more information.

About the Role

We are seeking an Procurement Coordinator to manage the importation of complex machinery and oversee construction projects. You shall possess expertise in contract management and an understanding of Incoterms to navigate the complexities of international trade and procurement. You will demand a strategic approach to procurement processes, ensuring cost-efficient delivery of high-quality materials for large-scale operations. You will be reporting to the seed division procurement manager

Responsibilities

• Purchase & Expediting: Manage purchase orders, ensuring correct pricing, delivery, and freight charges. Oversee complex purchases for SPR and Seed division expansion.
• Market Research: Research technical materials, maintaining supplier databases and assessing cost-saving opportunities.
• Quality Assurance: Inspect delivered goods, resolve quality issues, and ensure compliance with SAP documentation.
• Logistics & Transport: Oversee shipments, delivery, and customs compliance.
• Forecasting & Inventory: Lead SPR forecasting, manage inventory, and support budget planning.
• Support in the annual budget and PRO planning
  • Carry out local purchase procurement plans for the entire seed division.
  • Put in place tracking tools for all purchases being handled.
  • Support the department lead and budget owner in budgeting by providing the main items to be included in the budget lines.
• You will prioritize your growth, including training, capacity-building, and professional development.
• Importations
  • Assist in contract drafting with Global Sourcing and Legal teams to ensure operations.
  • Track project timelines and manage freight shipments.
  • Coordinate materials and seed exports to other countries
  • Prepare legal import documents (Import permits, export permits, Exit notes, Tax clearances) including customs exemptions for high-value agricultural items.
  • Oversee border clearance processes and ensure compliance with customs laws.
  • Handle supplier communications regarding shipments, customs, and delivery.
  • Evaluate supplier performance, ensuring contract and policy compliance.
  • Resolve issues related to pricing, quality, delivery, or invoices, and ensure adherence to company purchasing guidelines.
  • Prevent violations of the country's customs laws.
  • Process remote location filing (RLF) and RLF entries (file and customs releases of out port entries).
  • Communicate with suppliers on the container availability status, including customs status, demurrage, and ETA to final destinations for all imports.

Career Growth and Development

We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, we are looking for professionals with experience in and a passion for procurement and supply chain. 1+ years of experience in Importation, and apply incoterms in international purchases and contracting. Candidates that meet the following criteria are encouraged to apply:

Preferred Start Date

As soon as possible

Job Location

Kigali, Rwanda with frequent travel to working areas

Benefits

Health insurance, paid time off

Eligibility

This role is only open to citizens or permanent residents of Rwanda

Application Deadline

09 November 2024. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.

Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.