District Programme Support Officer
Mott MacDonald
Customer Service
Freetown, Sierra Leone
Posted on Oct 17, 2024
Location
Freetown, Sierra Leone
Country
Sierra Leone
Contract type
Contract
Work pattern
Full Time
Market
Education, International development
Discipline
International development, Education
Job ref
5520
Recruiter contact
Shailesh Chougule
Job Description:
The District Programme Support Officer position is based in Freetown and will support District Officers based in 16 districts across the country.
Enforce policy compliance:
- Ensure that MMSL employees, consultants, suppliers, and partners in the districts are aware of MMSL finance and operations policies.
- Provide guidance (tools and trainings) to consultants and partners to support them in complying with policies.
- Identify non-compliance issues and report to MMSL management and recommend interventions to address the issues.
- Verify the authenticity and capacity of suppliers in the districts and make appropriate recommendations to MMSL management.
- Monitor security and risks in the districts and report to MMSL management where appropriate.
Health and Safety:
- Monitor and support MMSL employees, consultants, suppliers, and partners to implement MMSL health and safety policies.
- Provide periodic updates to MMSL management on issues related to health and safety.
- Monitor and ensure that all MMSL vehicles and office premises are fitted with valid fire extinguishers.
- Monitor and ensure that all MMSL approved riders are provided with and use approved PPEs at all time
- Provide monthly district motorcycle usage report and report non-compliance issues to management for appropriate disciplinary action.
Programme Support:
- Work with the Regional Coordinators and District Officers to support the delivery of MMSL activities in the districts.
- Validate Orange money numbers of participants and confirm registration with Orange Money.
- Verify payment spreadsheets with attendance list for all MMSL activities and forward validated lists to Senior Operations Officer for processing.
- Ensure that each district has a verified list of trainees that the programme constantly engages in the districts.
- Maintain an up-to-date database of teachers and other government personnel who receive ongoing training from the programme.
Operations
- Work with RCs and DOs to ensure motorcycles are in good working order.
- Provide monthly motorcycle repairs and maintenance report with supporting approved work orders
- Provide districts monthly fuel monitoring and consumption reports including districts generator reports together with supporting documents.
- Provide monthly stationery and consumables requests and follow-up on deliveries.
- Conduct quarterly physical verification of assets in all districts and update assets register.
- Ensure that all districts’ assets are tagged according to tag numbers in assets register.
- Ensure that each district has a validated vendor list to support district activities.
- Ensure motorbikes licenses and insurance are up to date and that all riders have valid license
Candidate Specification:
Competencies Skills:
- Advance knowledge in compliance with programme policies and procedures, health, and safety and programme support functions.
- Knowledge of finance and administrative support processes and tools.
- Knowledge of district level development-aid work in Sierra Leone.
- Fluent use of core computer skills, including Microsoft Office (Word, Excel, PowerPoint)
- Ability to produce reports - formal written documents in Word and PowerPoint.
- Strong communication skills to communicate clearly and succinctly both in written form (e.g., email updates) and verbally (e.g., phone discussions, meetings, remote, coaching and updates to DOs and MMSL Freetown team members
- Ability to work effectively as part of a team, which includes supporting government district offices.
- Ability to prioritise and work under pressure.
Qualifications
- Higher (undergraduate) degree in a relevant area or equivalent
- Practical experience in project compliance, health and safety, project support and coordination, finance, and operations with reputable international organisation(s);
Language
- English (professional proficiency)
- Krio (fluent spoken)
Job Profile:
FCDO awarded Mott MacDonald to lead the implementation of the Sierra Leone Secondary Education Improvement Programme (SSEIP) 2, which builds on the work of the first phase: Sierra Leone Secondary Education Improvement Programme (SSEIP), also called Leh Wi Lan (Krio for “Let’s Learn”).
The programme will support the Ministry of Basic and Senior Secondary Education (MBSSE) to improve learning outcomes for boys and girls at secondary level and to increase the enrolment, retention and well-being of girls and children with disabilities in school.
We expect that the programme will work at national scale to deliver outputs including:
- Improvement of the secondary education system in Sierra Leone and to create safer and more enabling environments for girls, boys, and all children with disabilities to access education and achieve learning results.
- Overall systems strengthening to improve areas such as teaching and learning including teacher capacity building, school leadership, data systems for decision-making, PFM, and systemic approaches to supporting girls (e.g., CSE, GBV)
- Supporting the implementation of recent major policies (Free Quality School Education and Radical Inclusion) and support policy development in new areas, potentially including pre-service, teacher allocation, distance to school and COVID19 resilience.
- Gender and Disability inclusion (linked to the national policy for Radical Inclusion), with improved access and results for girls, pregnant girls in particular, students with disabilities, and other vulnerable students.
- Community engagement and community messaging to challenge social norms, improve links to good healthcare for girls, improve access to services, and build positive messages for education of girls, boys, and individuals with disability.
- Using data, research, and adaptive management to identify what works and inform programme direction.
The team will consist different technical and programme support leads who work together closely to ensure coordinated and streamlined delivery as one programme team under the overall direction of the Team Leader.
It is expected to be a fulltime in-country role from April 2023, preferably for someone who has lived and worked in Sierra Leone for about 5 years.
The position is expected to sit in the Mott MacDonald Freetown Project Office and will require periodic travels to the districts to support project implementation.
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.
