2024-CAM-PROC-0002- Request for Proposals for Procuring Health & Medical Insurance and Life & Accident
Land O'Lakes Venture37
a. This RFP is open to firms that are largely registered to conduct business in Cambodia. Small and/or disadvantaged businesses, minority-owned, and women-owned businesses are encouraged to submit proposals.b. A bidder will be considered ineligible if it has been suspended, debarred, or deemed ineligible, as indicated on (1) the "List of Parties Excluded from Federal Procurement and Non-procurement Programs" and/or (2) the "Specially Designated Nationals and Blocked Persons List."
4. Contents of Offera. Bidders are expected to examine the Technical Specifications and all instructions contained in this RFP. Failure to do shall be at the Bidder's risk.b. The offer prepared by the Bidder and all correspondence related to the offer exchanged by the Bidder and Venture37 shall be in English.
a. Submitted bids are required to consist of the following documents
- Presentation/ description of requested services.
- Monthly premium cost for a) individual Card; b) family card in case of insurance of one family member; c) family card in case of insurance of two or more family members.
b. The bidder is required to provide additional supporting documentation:
- Official business registration or license documenting eligibility to do business in country of Cambodia
- Two references including contact names, e-mail addresses, and telephone numbers of people who can be contacted regarding Bidder's prior performance for similar work within the past three years.
- 5. Offer Validity Period
a. Offers shall remain valid for a minimum of thirty (30) days after the offer deadline. An offer valid for a shorter period shall be rejected as non-responsive. Bidders shall clearly indicate their offer’s validity period within the proposal documents.
Name: Megan SmithEmail: Msmith06@landolakes.com
a. All offers must be submitted to Venture37 by November 29, 2024, 18:00pm local time. Please submit electronic proposals with the RFP Number referenced in the subject line. Late proposals will not be accepted.b. It is the Bidder's sole responsibility to ensure that offers are received by Venture37 on or before the Offer Deadline of November 29, 2024, 18:00pm local time.c. Offers received after the deadline for submission shall be rejected. A later offer will be considered only if the sole cause of its lateness was attributable to Venture37, its employees or agents.
a. Only electronic submissions will be accepted. Complete offers, including technical, price, and all supporting documentation must be received by November 29, 2024, 18:00pm local time to Megan Smith at msmith06@landolakes.com with a copy to Sydney Maanibe at SMaanibe@landolakes.com. Please reference the RFP number in the subject line.
a. Venture37 may at its discretion and for any reason, modify bidding documents by amendment. All prospective Bidders that have received bidding documents will be notified of the amendment by e-mail and such amendments will be binding on them.
a. Subject to Clause 15, Venture37 will award the contract to that Bidder whose offer is deemed acceptable, and which offers the best value based upon the evaluation criteria. All complete, eligible offers will be evaluated according to the following criteria:b. Offered monthly premiums any bidder has the right to withdraw, modify, or correct its offer after it has been delivered to Venture37, provided the request for such a withdrawal, modification, or correction together with full details of such modification or correction is received by Venture37 at the submission point of contact above before the Offer deadline.c. Venture37 may ask any Bidder for a clarification of its offer or conduct negotiations with the apparent winner after evaluation of offers; nevertheless, no Bidder will be permitted to alter its price or make any other material modification to its offer after the deadline unless the RFP has been amended or the deadline extended. Clarifications which do not change the price or other material aspects of the offer may be accepted.
- Fees - by age band (60%)
- Offered requested services (10%)
- Hospital Network (15%)
- Experience of the vendor (15%)
For a bid to be deemed acceptable, it must comply with all the terms and conditions of the RFP without material modification. A material modification is one which affects the price, quantity, quality, delivery or installation date of the equipment or materials or which limits in any way any responsibilities, duties, or liabilities of the bidders or any rights to Venture37. In addition, the successful bidder must be determined to be responsible. A responsible bidder is one who has the technical expertise, management capability, workload capacity, and financial resources to perform the work.
d. Subject to Clause 15, Venture37 shall award the contract to the Bidder whose offer presents the best price, taking into consideration that the offer meets the eligibility requirements and technical specifications and requirements indicated in Section II of the bidding documents.
a. Venture37 will reject any offer that is deems nonresponsive. Further, Venture37 reserves the right to waive any minor errors in any offer received if it is in Venture37's best interest to do so, to reject the offer of any Bidder if, in Venture37's judgement, the Bidder is not fully qualified to provide the services as specified in the contract, or to reject all bids.
a. Before the expiration of the period of offer validity, Venture37 will notify the successful Bidder in writing that its offer has been accepted. Venture37 may negotiate with the successful bidder on any details and terms of the contract which do not materially change the scope or specifications of the goods or services to be provided.
b. Upon successful Bidder acknowledging receipt of the Notification of Award, Venture37 will promptly notify each unsuccessful Bidder that their bids were rejected. If, after notification of award, a Bidder wishes to ascertain the grounds on which its offer was not selected, it should address its request to Venture37 in writing.
a. By submitting a proposal to Venture37, Bidder consents to and provides Venture37 with permission to process the Bidder's personal data specifically for the performance of, and purposes identified in, this solicitation document and in compliance with Venture37's legal obligations under applicable United States and Cambodia laws, data protection and regulations, and any other applicable legal requirements. The bidder may withdraw their consent at any time by contacting procurement.cdp@landolakes.com. If consent is withdrawn, Venture37 reserves the right to either accept or reject the offer.
| Health and Medical Insurance | Health and Medical Insurance (Minimum Requirement) |
| Area of Coverage | Cambodia & Thailand |
| Health Overall Maximum Limit Per Year | US$ 10,000 |
| Illness Annual Maximum | US$ 10,000 |
| Life Insurance + Accident Annual Maximum | US$ 10,000 |
| Maternity Delivery Charges | US$ 1,500 |
| In-patient & Day-patient Hospital Treatment |
|
| Hospital daily charges (room+ meal+ basic nursing) | $70/night |
| Intensive care unit limit and similar special medical units | Fully covered |
| Operating theatre room charges | Fully covered |
| Diagnostic and investigation charges including laboratories and scans - MRI, CT scan, PET scan | Fully covered |
| Drugs, Dressings, and other consumables charges | Fully covered |
| Physician and specialists visit fees | Fully covered |
| Implants and internal prosthetics | Fully covered |
| Treatment provided with the intention of relieving symptoms once. Your Medical Conditions has been diagnosed as terminal. | Fully covered |
| Up to 7 days take home medications prescribed before you are discharged | Fully covered |
| Maternity complications | Fully covered |
| Emergency Road Ambulance | $400 |
| Cash benefit for in-patient and cancer treatment | $30/day (Max 15 night) |
| AIDS/HIV treatment | Fully covered |
| International Emergency Medical Assistance (IEMA) |
|
| International Emergency Medical Assistance (IEMA, Evacuation, Repatriation of Mortal remains) | n/a |
| Out-patient Treatment |
|
| Surgical procedure | Fully covered |
| Dialysis received | Fully covered |
| Cancer treatment | Fully covered |
| CT, MRI, and PET Scan | Fully covered |
| Pre and post hospitalization visits | $400/case |
| Emergency care following accident | $400/case |
| Emergency treatment due to accident as out-patient | Fully covered |
| Radiotherapy and chemotherapy received as out-patient | Fully covered |
| Kidney dialysis | Fully covered |
| Accidental damage to natural & sound teeth | Fully covered |
| Prescribed vitamin/supplement up to | Fully covered |
| Others Benefit |
|
| Funeral benefit | $500 |
| Out-patient care option | $700 |
| Wellness benefit | $500 |
| Dental Care Option | $500 |
| Maternity | $1,500 |
| Pregnancy and childbirth | Fully covered |
| Pre and post-natal complications | n/a |
| Newborn acute medical condition | Fully covered |
| Vision optical care | $150 |
| Routine/Preventative Dental Care | Fully covered |
| Restorative Dental | Fully covered |
| Life + Accident Insurance | Life + Accident Insurance (Minimum Requirement) |
| Life + Accident Insurance | $10,000 |
| 24 hrs and worldwide coverage | Fully covered |
| Death due to accident & permanent disablement due to accident | $10,000 |
| Medical expenses due to accident (non-evaluation/in country) | $1,000 |
| Medical expense due accident (with evaluation) | $10,000 |
| Death due to illness | $10,000 |
| International Emergency Medical Assistance (IEMA) |
|
| Emergency Medical Evacuation due to Accident | Fully covered |
| Emergency Medical Repatriation due to Accident | Fully covered |
| Repatriation of Mortal remains due to Accident | Fully covered |
Age Band
Monthly Premiums/Fees in US$
0-9 years
10-19 years
20-29 years
30-39 years
40-49 years
50-59 years
60-69 years
70-79 years
80+ years
