Contracts Manager (m/f/d) - 12 months Fixed-Term Contract

Contract planning:

Contract execution & obligations:

• Establish and maintain the contract management folder structure relating to executed contracts
• Participation in Project Team meetings and updates
• Identification of Contract risks and opportunities, deviations, and deficiencies
• Consultation with the Project Managers on corrective actions and potential mitigations.
• Day-to-day administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the juwi project team
• Day-to-day administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements therein
• Drafting of agreements, approvals, certificates, consents, determinations, notices, requests and compile supporting documentation thereto for the Project Managers review and approval
• Prepare contracts for signature by:
• Organise signature by authorised signatory and/or Notary /Apostille requirements
• Print hardcopies, sort, scan and compile for Project Library
• Compilation, establishment and tracking of the EPC Contract and associated project documents (IA, PPA, DCUOSA, SBA, EIA, EMP, etc.) Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold Points
• Establish, populate, track and update the contractual communication registers, as well as maintain the electronic and hardcopy file index system
• Compile and maintain templates for contractual letters, notifications and other deliverables in accordance with EPC, associate project documents and Subcontracts
• Ensure contract deliverables are received by the Client and/ or relevant stakeholders timeously
• Ensure contract deliverables are obtained by Suppliers & Subcontractors timeously
• Assist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved forms
• In conjunction with the Quality Representative and the Project Manager, establish and co-ordinate workshops related to contract obligation process descriptions (i.e. Control of Project Communications, Payment, Insurance claim processes)
• Point of contact to advise and guide juwi project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contracts Manager depending on complexity
• Establish, administer and maintain the insurance claim process and compile templates as required

Qualifications and Experience:

• Degree in Contracts Management, Law, Quantity Surveying, or a related field
• Minimum of 1-3 years of experience in contract administration, preferably within EPC or construction projects
• Fluent in English
• Conversant with ISO 9001 and related Quality standards and concepts
• Demonstrable ability to work in matrix organizations and to operate in a culturally diverse international environment
• An understanding of the requirements and implications of EPC projects
• Conversant with contract management and standard (FIDIC, NEC, JBCC, etc.)/ proprietary contract forms
• Proficiency in MS Office (Outlook, MS Word, Power Point, Excel)
• Excellent verbal and written communication skills
• Ability to take initiative and organise effectively
• Able to prioritise own workload and work independently under pressure
• Team player
• Problem solving skills
• Detail-oriented
• Process driven

Desirable Attributes:

• Exposure to the South African REIPPPP
• Ability to interpret and read standard form contracts