MAJOR RESPONSIBILITIES:

The Finance and Administration Officer will provide effective and efficient finance and administrative support to the COR Programme team. She/he will be responsible for smooth operations of related systems within the Programme and will work closely with the Finance and Administration team to ensure that project development and implementation is aligned with related policies and donor rules, and payments are requested and processed on time in accordance with allocated budgets. The incumbent is expected to exercise full compliance with IUCN and donor programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of effective internal control systems.

SPECIFIC DUTIES:

Under the guidance of the Finance and Administration Manager, the responsibilities of the Finance and Administration Officer are to support the Finance and Administration Manager with but not limited to the following:

Financial Management;
Assist in ensuring that that all staff in the Tanzania Office follow financial policies and procedures.
Manage day-to-day accounting services including accounts payable, accounts receivable, accounts and inter-company accounts
Responsible for preparing vouchers and recording the transactions into the accounting system in the right period and ensuring documentation is updated.
Reconcile balance sheets accounts monthly and upload the relevant reports to NAV
Assist with preparation of financial management and project financial reports.
Monitoring cash flow, managing petty cash and bank accounts.
Ensure that all projects in the Tanzania office are implemented with sound financial and administrative practices.
Maintain thorough documentation of all financial transactions.
Participate in project budget preparation.
Participate in various projects Audits
Carry out other duties as may be assigned or required.

General Administration;
Oversee the procurement of goods and services and usage and maintenance of all equipment including vehicles in the Tanzania Office
Supervise the activities of administrative staff and ensure appropriate training for the team in order to obtain quality services
Maintain an updated inventory of fixed Assets owned by the office/projects, account for depreciation in accordance with IUCN Policies
Maintain and up-to-date standard consultants’ contracts and perform checks on all consultants’ contracts.
Work with the Head of Office and the Regional Human Resources Manager in the development and implementation of operational and human resources procedures ensuring IUCN complies with all local labor laws and all staff are registered with the appropriate authorities as needed
Ensure effective HR Administration support in the Tanzania Country Office
Process local payroll and benefits and ensure statutory deductions are in compliance with local tax authorities.