Finance Associate - ORO
IUCN
Accounting & Finance
kigali, rwanda
Posted on Mar 27, 2026
The Finance Associate will provide operational finance support to the Oceania Regional Office, including but not limited to the following responsibilities:
1. Financial Processing and Accounts Administration
• Process purchase orders, bank payments, and staff-related payments, including advances, reimbursements, and loans in accordance with IUCN financial procedures.
• Review and process corporate and management staff travel and expense claims, ensuring compliance with IUCN policies and completeness of supporting documentation.
• Prepare and issue invoices and maintain accurate records of receipts against invoices.
• Provide relevant information related to staff salary deductions, ensuring that staff advances and loans are accurately recorded and settled, particularly during staff separation.
2. Financial Reconciliation and Reporting
• Perform monthly vendor account reconciliations and follow up with staff to resolve any outstanding issues.
• Reconcile accounts payable and other balance sheet accounts and upload relevant documentation to the NAV checklist.
• Process intercompany (IC) transactions and perform reconciliations of intercompany current accounts.
• Update the fixed asset register in the ERP system and process monthly depreciation entries.
3. Financial Support to Operations and Projects
• Support cash disbursements during workshops, meetings, and events, ensuring proper documentation, approvals, and ERP processing.
• Assist the Regional Finance Officer in determining cash requirements and supporting cash management activities.
• Provide support for month-end and year-end financial closing processes, including preparation of required entries and documentation.
• Generate financial reports and information as requested by the Regional Finance Officer.
4. Audit and Compliance Support
• Assist in preparing documentation and supporting materials for internal and external audits, donor reporting requirements, and compliance reviews.
• Maintain organized financial records in accordance with IUCN policies and donor requirements
5. Other Duties
• Perform other duties as assigned by the Regional Finance Officer or line manager, consistent with the responsibilities of the position
1. Financial Processing and Accounts Administration
• Process purchase orders, bank payments, and staff-related payments, including advances, reimbursements, and loans in accordance with IUCN financial procedures.
• Review and process corporate and management staff travel and expense claims, ensuring compliance with IUCN policies and completeness of supporting documentation.
• Prepare and issue invoices and maintain accurate records of receipts against invoices.
• Provide relevant information related to staff salary deductions, ensuring that staff advances and loans are accurately recorded and settled, particularly during staff separation.
2. Financial Reconciliation and Reporting
• Perform monthly vendor account reconciliations and follow up with staff to resolve any outstanding issues.
• Reconcile accounts payable and other balance sheet accounts and upload relevant documentation to the NAV checklist.
• Process intercompany (IC) transactions and perform reconciliations of intercompany current accounts.
• Update the fixed asset register in the ERP system and process monthly depreciation entries.
3. Financial Support to Operations and Projects
• Support cash disbursements during workshops, meetings, and events, ensuring proper documentation, approvals, and ERP processing.
• Assist the Regional Finance Officer in determining cash requirements and supporting cash management activities.
• Provide support for month-end and year-end financial closing processes, including preparation of required entries and documentation.
• Generate financial reports and information as requested by the Regional Finance Officer.
4. Audit and Compliance Support
• Assist in preparing documentation and supporting materials for internal and external audits, donor reporting requirements, and compliance reviews.
• Maintain organized financial records in accordance with IUCN policies and donor requirements
5. Other Duties
• Perform other duties as assigned by the Regional Finance Officer or line manager, consistent with the responsibilities of the position
