MAJOR RESPONSIBILITIES:

Programme coordination, implementation support, documentation and reporting;
Prepare communication materials such as briefs, concept notes, and updates,
Organize internal coordination meetings, take minutes and track implementation of agreed actions,
Provide management support to manage teamwork, coordinate projects, and ensure consistent technical and administrative support across the team,
Track project timelines and deliverables, proactively identifying and addressing risks or potential delays,
Compile programme reports, activity summaries and presentations.

Leadership support;
Manage calendars across multiple time zones and participants
Strategically prioritizing and scheduling a high volume of appointments, meetings, and travel,
Partner with teams across the organization to ensure the country representative, regional head of land systems programme and office are well prepared for upcoming engagements, including coordinating meeting agendas, pre-reads and other relevant materials,
Prepare agendas, materials and follow-ups for leadership meetings and key decisions.

Events and meetings management;
Coordinate high-level meetings and events involving internal teams and partners,
Manage team meeting logistics, take and synthesize meeting notes and track follow-up on action items,
Provide communication support to ensure timely responses to inquiries, including prioritizing correspondence for the Country representative and other senior staff.
Lead logistics, planning, and coordination for internal and external events, conferences, retreats, and presentations—handling participant arrangements, materials preparation, and real-time problem solving.

Other responsibilities;
Perform other duties as may be assigned from time to time.