MAJOR RESPONSIBILITIES:

- Ensure project financial reports are prepared accurately and submitted in timely manner
- Coach project staff on financial management processes, including their understanding on project budgeting, cost recovery and financial reporting
- Support Regional Multilaterals Portfolio Manager in the management of GEF (Global Environment Facility) and GCF (Green Climate Fund) portfolio of projects

SPECIFIC DUTIES AND RESPONSIBILITIES

Financial Management and administration

- Assist Portfolio Manager/ Senior Finance officer in reviewing financial reports submitted by implementing partners
- Maintain consolidated calendar of financial reports to be submitted by implementing partners.
- Ensure timely record of implementing partners expenditures in the IUCN financial system.
- Support periodic review of GEF/GCF projects and portfolio financial
- Support Senior Finance officer] in the reconciliation of PACOGEF/GCF projects in IUCN Financial system and facilitate preparation of project financial closure.
- Provide Portfolio Manager with financial information/analysis to support overall management of PACO GEF/GCF portfolio projects as required.

Project preparation activities and budgeting

- Assist Portfolio Manager and Senior Finance officer in the preparation of GEF/GCF project budget
- Ensure budget is aligned with IUCN and the GEF/GCF guidelines and policies
- Facilitate planning and procurement of project preparation activities
- Ensure accurate record of expenditures under GEF Project Preparation Grant (PPG) and GCF Project Preparation Facility (PPF)
- Provide guidance on the use of budgeting tools, such as the budget review tool and the finance checklist for donor contracts and review completed checklists

Audits

- Maintain consolidated calendar of audit reports require to be submitted by implementing partners and to be submitted to the donors.
- Ensure timely submission of project financial audit report by implementing partners
- Support and coordinate with project staff to facilitate the preparation and submission of GCF project audit reports as required.
- Assist Regional Head of Finance / Portfolio Manager/ Senior Finance officer - Multilateral Finance in reviewing audit reports submitted by implementing partners and highlights issues of concerns.

Year-end closing

- Assist Regional Head of Finance / Senior Finance officer - Multilateral Finance on the outputs pertaining to year-end closing, especially those relating to implementing partner accruals for GEF/GCF projects.

Other administrative tasks as requested

- Assist and monitor GEF/GCF projects procurement process
- Review and submit consultants Invoice for payment.
- Monitor consultancy contracts (amendments, closure, etc.)
- Prepare Internal Agreement (IA’s) with regions and global programs.
- Support with drafting of sub-grants and consultancy contracts along with internal sign-off sheets.
- Support with procurement processes on request basis.
- Support the organization of meetings, workshops, webinars, trainings and other capacity building activities.
- Support organization of monitoring missions and other travel required by the team, including facilitating logistical arrangements, processing travel requests and expenditure claims

Other responsibilities

- Perform other tasks that may be assigned by the line manager