ROLE DESCRIPTION:

The Project Officer will serve as the operational backbone of the COR team. They will:
Coordinate day-to-day implementation of project activities pertaining to marine ecosystem governance, regenerative blue economy, and blue policy.
Manage communities of practice and stakeholder engagement.
Oversee workshop logistics, procurement tracking, and partner communications; and
Support harmonization of deliverables and reporting across seascapes.
This role is pivotal to advancing impact on the seascapes.

MAJOR RESPONSIBILITIES:

IMPLEMENTATION AND PORTFOLIO MANAGEMENT
Implementation, Operational Delivery and Coordination
Provide day-to-day operational and coordination support for the implementation of IUCN’s marine and coastal resilience and governance initiatives under the seascape approach.
Coordinate logistics, procurement, and documentation for workshops, training, and field activities.
Maintain project trackers, calendars, and follow-up actions to ensure timely implementation.
Support the preparation of Terms of Reference, contracts, and payment requests in line with IUCN procedures.
Follow up with consultants and partners to ensure deliverables and reporting milestones are met.
Manage shared email inboxes and ensure clear communication with all stakeholders.

COORDINATION AND EXTERNAL ENGAGEMENT;
Manage and nurture IUCN’s Communities of Practice, including grantees, fellows, and expert networks supporting marine ecosystem governance and blue economy initiatives.
Support the planning and execution of training and capacity-building programmes for community members and technical partners.
Support coordination of cross-cutting stakeholder processes.
Liaise with national and regional partners for timely delivery and coordination
Coordinate the organization of harmonization workshops and consultations.

EVENTS AND KNOWLEDGE EXCHANGE;
Oversee logistics for in-person and virtual workshops, training sessions, and stakeholder dialogues.
Support management of participant lists, invitations, speaker coordination, and event documentation.
Prepare reports, meeting summaries, and lessons-learned notes from events.
Support knowledge exchange through synthesis of best practices and learning materials.

COMMUNICATION, OUTREACH AND RESOURCE MOBILISATION;
Manage communication flow with stakeholders, fellows, and partners in coordination with the COR Communications Officer.

PROJECT MANAGEMENT AND OVERSIGHT;
Maintain consolidated workplans, deliverables trackers, and reporting calendars for WIOCOR and BBNJ portfolios.
Monitor progress across countries and partners, ensuring alignment with donor requirements and internal deadlines.
Assist with budget monitoring and coordination with finance to ensure expenditure aligns with planned activities.
Maintain an updated filing and knowledge management system for all project documents (contracts, reports, workshops, correspondence).

OTHER RESPONSIBILITIES;
Perform other duties as may be assigned from time to time.