MAJOR RESPONSIBILITIES:

Under direct supervision of the Programme Officer, the Programme Assistant - NRM, will primarily be responsible for supporting the overall implementation of RESOLVE NbS project in the Morogoro and Iringa regions, working closely and supporting the Programme Officer. He or She will be responsible for landscape level programme support and will help in the development and implementation of project plans and activities in close consultation with counterparts from the implementing partners. The Programme Assistant will be responsible for supporting the planning, administration, financial management and technical implementation and monitoring of the project goals and the objectives.

SPECIFIC DUTIES:
Under the direction of the Programme Officer, the specific responsibilities of the Programme Assistant (NRM) are to:

Project technical support;
Assist with the administrative preparation of annual work-plans, budgets, internal agreements, contracts and production of progress reports as required by IUCN and collaborating partners.
Provide basic technical information to support projects, business development efforts, knowledge base and other work products, as requested by supervisor and colleagues.
Track partners and contractors to ensure that project activities are delivered on time
Participate in the review Implementing Partners and contractors’ technical paperwork in line with agreed format and standards
Contribute to the development of communication materials to support information dissemination.

Programme operational and administrative support;
Assist the management of the project related expenditures in accordance with IUCN procurement procedures
Assist in the recruitment of in-country project consultants
Acts as the contact person during the absence of project heads, following up on any priorities with appropriate staff;
Acknowledge receipt of correspondence and documentation in the absence of project leads, and draft preliminary versions of correspondence
Assist other team members in preparing and formatting documents;
Develop and maintain an efficient filing system for the team, including assistance in processing calls for proposals as required;
Coordinate the translation, proofreading and editing of documents as required;
Takes minutes of regular team meetings and other meetings as required;

Workshops and Events management;
Liaise with government, members of other organizations to coordinate logistical arrangements for workshops that take place in the country and beyond;
Liaise with and assist project recipients and consultants as required to ensure smooth functioning of activities;
Coordinate and disseminate all internal and external material, including publicity and background documents for local and regional events;
Prepare training kits or information packages and sends material to participants in a timely manner.