Finance Officer, Asia Regional Office (ARO)
IUCN
Accounting & Finance
kigali, rwanda · Asia · Bangkok, Thailand · Thailand
Posted on Oct 8, 2024
1. MAJOR RESPONSIBILITIES:
• Ensure project financial reports are prepared accurately and submitted in timely manner
• Coach project staff on financial management processes, including their understanding on project budgeting, cost recovery and financial reporting
• Support Regional Multilaterals Portfolio Manager in the management of GEF (Global Environment Facility) and GCF (Green Climate Fund) portfolio of projects
2. SPECIFIC RESPONSIBILITIES:
2.1 Project Budgets
• Assist managers in preparing project proposal budgets that are in line with IUCN’s project budgeting framework
• Ensure that project budgets are prepared using relevant donor templates and guidelines
• Ensure that correct staff time charge-out rates are applied to projects in accordance with donor requirements and in compliance with IUCN’s Time Management Policy
• Provide guidance on the use of budgeting tools, such as the budget review tool and the finance checklist for donor contracts and review completed checklists
2.2 Financial Reporting
• Ensure project financial reports are submitted to donors on time using the agreed templates
• Prepare donor financial reports for projects managed by the regional office including as well GEF/GCF funded projects in the region
• Ensure that data reflected in project financial reports is reconciled with data in the finance system
• Prepare analysis of the financial data as and when requested by the Head of Finance, Asia
• Review expenditure reports submitted by implementing partners, with special focus on partners under GEF/GCF projects, before entering details in the financial system
2.3 Cash Flow
• Ensure that invoices are submitted to donors in timely manner per terms of the contract.
• Monitor project cash balances and follow up with relevant managers on the same
• Monitor project deficits and bring matters of concern to the attention of Head of Finance, Asia
• Assist with payments on behalf of other offices in the region where required
2.4 Audits
• Maintain consolidated list/calendar of project audits to be performed in ARO during the year
• Ensure audits required by donors are commissioned in a timely manner and in accordance with contractual obligations
• Review audit reports and highlights issues of concerns to Head of Finance before audit reports are finalised and approved
• Assist Head of Finance in preparing responses to internal and external audit observations
2.5 Year-end closing
• Assist Head of Finance, Asia on the outputs pertaining to year-end closing, especially those relating to provisions for projects in deficits and write-offs
2.6 Other responsibilities
• Perform other tasks that may be assigned by the line manager from time to time especially to act on behalf of the Head of Finance whilst he is on leave or travel outside the region
• Ensure project financial reports are prepared accurately and submitted in timely manner
• Coach project staff on financial management processes, including their understanding on project budgeting, cost recovery and financial reporting
• Support Regional Multilaterals Portfolio Manager in the management of GEF (Global Environment Facility) and GCF (Green Climate Fund) portfolio of projects
2. SPECIFIC RESPONSIBILITIES:
2.1 Project Budgets
• Assist managers in preparing project proposal budgets that are in line with IUCN’s project budgeting framework
• Ensure that project budgets are prepared using relevant donor templates and guidelines
• Ensure that correct staff time charge-out rates are applied to projects in accordance with donor requirements and in compliance with IUCN’s Time Management Policy
• Provide guidance on the use of budgeting tools, such as the budget review tool and the finance checklist for donor contracts and review completed checklists
2.2 Financial Reporting
• Ensure project financial reports are submitted to donors on time using the agreed templates
• Prepare donor financial reports for projects managed by the regional office including as well GEF/GCF funded projects in the region
• Ensure that data reflected in project financial reports is reconciled with data in the finance system
• Prepare analysis of the financial data as and when requested by the Head of Finance, Asia
• Review expenditure reports submitted by implementing partners, with special focus on partners under GEF/GCF projects, before entering details in the financial system
2.3 Cash Flow
• Ensure that invoices are submitted to donors in timely manner per terms of the contract.
• Monitor project cash balances and follow up with relevant managers on the same
• Monitor project deficits and bring matters of concern to the attention of Head of Finance, Asia
• Assist with payments on behalf of other offices in the region where required
2.4 Audits
• Maintain consolidated list/calendar of project audits to be performed in ARO during the year
• Ensure audits required by donors are commissioned in a timely manner and in accordance with contractual obligations
• Review audit reports and highlights issues of concerns to Head of Finance before audit reports are finalised and approved
• Assist Head of Finance in preparing responses to internal and external audit observations
2.5 Year-end closing
• Assist Head of Finance, Asia on the outputs pertaining to year-end closing, especially those relating to provisions for projects in deficits and write-offs
2.6 Other responsibilities
• Perform other tasks that may be assigned by the line manager from time to time especially to act on behalf of the Head of Finance whilst he is on leave or travel outside the region
