Commercial Administrator

Form Ghana Limited, a sustainable forestry and resource management leader, is seeking a detail-oriented and proactive Commercial Administrator to support our Commercial Department.

This role is open exclusively to our talented internal staff. Don’t miss this exciting opportunity for a highly motivated individual with strong administrative and communication skills to contribute to company’s commercial success, growth and sustainability.

Job Title: Commercial Administrator
Job Grade: C3
Job Type: Full Time
Job Location: Sunyani, Head Office
Job Reporting: Commercial Manager

Application Deadline: Midday on 22 August 2025

PURPOSE OF THE JOB
The Commercial Administrator provides administrative and operational support to the Commercial Manager in the execution of sales contracts, invoicing, record-keeping, regulatory documentation, and commercial reporting to ensure smooth, accurate, and timely commercial operations.

MAIN RESPONSIBILITIES

1. Assist the Commercial Manager in the drafting of sales Contracts
2. Update sales records and check and file all sales contracts at HQ
3. Ensure the accuracy of volumes and values on all invoices
4. Email invoices/receipts to timber buyers
5. Assist with Forestry Commission TIDD certificate, Property Mark renewals, and relevant permit applications at District, Regional, and National levels
6. Assist with compiling and sending the Bi-monthly Harvesting and quarterly Operational reports to the Forestry Commission
7. Support clients with the Forestry Commission
8. Support FG Forest with Forestry Commission-related activities
9. Assist with the management of the FC GWTS system
10. Assist in the follow-up with timber buyers on payment of agreed contract amounts
11. Ensure advance payment by FG Buyers
12. Ensure production figures are sent to buyers daily
13. Assist in developing and implementing the Annual Sales plan and budget
14. Support the carbon marketing and sales processes
15. Conduct an up-to-date financial analysis of the logs and poles
16. Assist in the identification and management of Commercial risk
17. Prepare a monthly sales prices summary for approval and distribution
18. Any other duties not exceeding your competencies.

ELIGIBILITY

• Minimum of a bachelor’s degree in a relevant field, preferably Business Administration
• At least five (5) years of relevant work experience
• Excellent communication skills and proficiency in written and spoken English.
• Proficiency in Microsoft Office Suite.
• Physically and mentally fit for the job
• Possession of a valid driver’s license
• Must have valid NHIS or related health insurance and national identity cards, and a national SSNIT number

KEY COMPETENCIES

• Solid understanding of commercial and administrative processes
• Excellent time management and organisational skills
• Strong written and oral communication abilities
• Accuracy and attention to detail in managing records and invoices
• Good interpersonal skills and ability to coordinate with internal and external stakeholders
• Ability to multitask and manage competing priorities
• Skilled in data entry, filing, and document management
• Experience in regulatory compliance and liaison with government agencies (e.g., Forestry Commission)
• Ability to perform basic financial analysis and reporting
• High level of professionalism, discretion, and integrity

APPLICATION PROCESS

The Deadline for applications is Midday on 29 August 2025.

Clearly state the position you are applying for on the cover page.
Your application must include a cover letter, an up-to-date CV and copies of your qualifications and relevant certificates.

You can post, hand-deliver or email your application documents to The Human Resources and Development Manager.

• Post: Form Ghana Limited, P.O Box SYI 211, Sunyani
• Email: hr@formghana.org
• Hand deliver: Form Ghana’s Sunyani, Berekum or Akumadan office.

Form Ghana is an equal opportunity employer and welcomes applications from women.
Applicants who did not hear from us by 29 August 2025 were not selected.