About Giraffe Bioenergy

Giraffe Bioenergy is building the largest cassava-to-ethanol ecosystem serving the rapidly growing clean cooking market in East Africa. Our vision is to build, own, and operate biorefineries in East Africa that produce ethanol cooking fuel that is affordable to communities currently reliant on charcoal and kerosene. By 2028 we plan to build 125 million liters/year of ethanol fuel capacity supplied by over 30,000 hectares of locally grown cassava.

About the Role

We seek a highly skilled and dedicated Finance and Admin Analyst to join our team. As the Admin, HR and Finance Analyst (or Operations Analyst) for our agricultural enterprise, you will play a crucial role in preparing budgets, managing financial resources, organising spending, overseeing procurement processes, and optimising logistics to ensure the success and profitability of our farming operations.

This role reports directly to the Chief Executive Officer and Chief Operating Officer, along with a dotted line to the Chief Financial Officer at Giraffe Bioenergy.

Position Title: Admin, HR and Finance Operations Analyst

Admin

• Provide general administrative Operations, including managing emails, scheduling meetings, and organizing and maintaining files and documents.
• Schedule and coordinate meetings, appointments, travel arrangements and manage expense reports.
• Prepare presentations, distribute internal communications and reports.
• Assist in data entry, maintaining databases, records, and filing systems.
• Collaborate with team members on special projects and assist in event planning and logistics coordination.
• Support the team with special projects and ad hoc tasks as needed.
• Arrange for calls and respond to direct inquiries to the appropriate personnel.

HR

• Recruitment and Onboarding:
  • Coordinate the end-to-end recruitment process, including job postings, screening candidates, conducting interviews, and facilitating onboarding for new hires.
• Employee Records Management:
  • Maintain and update employee records, ensuring accuracy and confidentiality in compliance with data protection regulations.
• Policy Implementation and Compliance:
  • Assist in developing and enforcing HR policies and procedures, ensuring compliance with legal and company standards.
• Payroll and Benefits Administration:
  • Support payroll processing and manage employee benefits programs, addressing any queries or issues related to compensation and benefits.
• Employee Relations and Support:
  • Act as a point of contact for employee inquiries, providing guidance on HR-related matters and fostering a positive workplace environment.

Finance

• Budget Preparation:
  • Develop and manage comprehensive budgets for the Baricho farm operations, taking into account all financial aspects of the business.
  • Analyze historical financial data and market trends to create accurate and realistic financial projections.

• Financial Analysis:
  • Monitor financial performance and key performance indicators (KPIs) to identify areas for improvement and cost-saving opportunities.
  • Prepare financial reports and provide insights to support strategic decision-making

• Procurement Management:
  • Oversee the procurement process, including sourcing suppliers, negotiating contracts, and ensuring timely delivery of essential farm inputs (seeds, fertilisers, equipment, etc.).
  • Implement cost-effective procurement strategies to optimize resource allocation.

• Expense Management:
  • Create and maintain a streamlined system for tracking and controlling operational expenses.
  • Implement cost-cutting measures when necessary to ensure cost efficiency without compromising quality.

• Financial Compliance:
  • Ensure adherence to financial regulations and compliance standards applicable to the agricultural sector.
  • Collaborate with auditors to maintain financial records in compliance with legal and industry requirements.

• Logistics Coordination:
  • Manage logistics operations related to farm produce distribution, storage, and transportation.
  • Optimise supply chain processes to minimise costs and maximize efficiency.

Requirements

• Bachelor’s Degree in Business Administration or similar.
• 2-3 years of experience in the field in a similar role.
• Strong organizational and multitasking skills.
• Proficiency in Google Workspace and MS Office applications (Word, Excel, PowerPoint, Outlook).
• Proficiency in Quickbooks is desired.
• Excellent written and verbal communication skills.
• Attention to detail and ability to maintain confidentiality.
• Ability to work independently and prioritize tasks effectively.