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Office Manager, Nam-H2 Fund Managers (12m fixed term contract)

Climate Fund Managers

Climate Fund Managers

Posted on Tuesday, May 28, 2024

Namibia Hydrogen Fund Managers (NAM-H2) is a joint venture infrastructure asset manager established to run SDG Namibia One Fund, a bespoke blended finance fund co-designed by the Namibian and Dutch Governments to enable the incubation of Namibia’s Synthetic Fuels Sector, specifically Green Hydrogen. SDG Namibia One will look to secure US$1 billion in funding to be raised in Namibia, regionally and internationally, to develop Namibian green hydrogen projects and related infrastructure. SDG Namibia One was established through a partnership between the Environmental Investment Fund of Namibia (EIF) (owned by the Namibian Government), Climate Fund Managers (CFM), and Invest International, both from the Netherlands.

This role at NAM-H2 Fund Managers involves spearheading the establishment of the Namibia Office and overseeing its daily functions and facilities. Moreover, it encompasses offering administrative assistance to the growing investment and asset management team. The ideal candidate will exhibit a strong sense of ownership, autonomy, and initiative, capable of managing tasks independently and adeptly handling situations without constant supervision from their Line Manager.

About CFM

CFM is a leading climate-centric blended finance fund manager. It raises and deploys climate finance funds in partnership at scale and at pace. Through its award-winning model, CFM has created a blueprint for a new generation of climate financiers, whose collective impact can help end the climate crisis. CFM currently manages two emerging market infrastructure funds focused on climate change mitigation and adaptation: Climate Investor One, a c. USD 1 billion fund focused on renewable energy, and Climate Investor Two, a c. USD 1 billion fund focused on water, sanitation and oceans infrastructure. CFM is currently implementing further blended finance initiatives in the green hydrogen, power transmission and cities sectors focused on development, equity, private credit and guarantee financial instruments.

Established in 2015, CFM is a joint venture between the Dutch Development Bank, FMO, and Sanlam InfraWorks, part of the Sanlam Group of South Africa with offices in The Hague, Cape Town, Singapore, Bogota, and Namibia.

Job Purpose

1.1 Key Duties & Responsibilities

Executive Assistance

  • Provide general administrative support to the Chief Executive and the team as needed, contributing to the overall efficiency and effectiveness of the organisation.
  • Prepare, review, and edit documents, presentations, and reports for the executive, ensuring accuracy and adherence to company standards.
  • Assist with meeting arrangements, including booking meeting rooms, arranging telecoms, and organising refreshments.

Facilities and Office Management

  • Coordinate with the landlord concerning landlord-provided services.
  • Ensure proper administration and logistical support mechanisms are in place and effectively managed and controlled.
  • Ensure day-to-day office facilities run efficiently and queries and tasks are managed effectively.
  • Point of contact for general day-to-day employee & supplier queries.
  • Conduit for all IT matters, including being the point person for CFM’s IT service partner.
  • Maintain the service contracts and preferred suppliers list for all equipment/suppliers in the Namibia office and ensure servicing is done on a timely basis (referring to and updating the Operations Manager where appropriate.)
  • Purchase and maintain general office supplies (e.g., stationery, paper, etc.), maintain inventory, and ensure stock availability.
  • Procure IT equipment and supplies as required.
  • Ensure pantry provisions (milk, tea, coffee, fruit, etc.) are always in stock and replenished as required.
  • Manage onboarding/offboarding of all staff in the Namibia office (including office procedures, health & safety, building access, parking arrangements & IT equipment)
  • Manage reception by receiving goods, deliveries, repairs, and visitors.
  • Manage the cleaning service. Check daily that all areas of the offices are cleaned to satisfactory standards and ensure availability of cleaning materials.
  • Take ownership of the health and safety of the office, i.e., maintaining and updating office health & safety guidelines, risk assessments, organising training, fire evacuation procedures, etc. (in conjunction with the CFM Operations Manager)
  • Inform staff of any new policies and procedures the building owner sets and ensure adherence.

Travel Management

  • Manage all aspects of booking local & international travel for the full team in accordance with required policy & processes using CFM’s dedicated online booking platform, ensuring smooth and cost-effective arrangements.


  • Process supplier invoices within budget for approval through CFM’s online expense management system.
  • Assist with the implementation of local procedures that are in place for the office.
  • Participate and manage ad hoc projects from time to time.

Marketing & Events

  • Procure preferred external marketing professionals to develop and distribute marketing materials.
  • Coordinate NAM-H2’s PR & PR agencies (where required) on key company news.
  • Manage all aspects of events for the office, including registration and logistics for external conferences, investor forums, or roundtables.

1.2 Qualifications, Experience & Skillset

  • 4+ years’ experience as an Office Manager within the financial services industry (preferred).
  • Ability to work independently, apply sound business judgment, and have an analytical, pragmatic, and creative approach to problem-solving.
  • Ability to plan and manage workload with competing priorities effectively.
  • Excellence orientation: excellent organisational skills, the motivation to ensure the highest quality and productivity standards are consistently maintained, and follow-through.
  • Flexible & dynamic, self-motivated, results-driven, ability to deal with change.
  • Comfortable learning new systems & have a basic understanding of IT support knowledge.
  • Travel booking experience.
  • MS Office proficient, Outlook, Excel, Word and PowerPoint.
  • Project/process management.
  • Fluency in English, written and verbal.

1.3 Competencies

  • Planning
  • Drive
  • Service-oriented
  • Stress resistance
  • Devotion to quality
  • Listening skills