Project Administrative Assistant - BMI/BRS- CIMMYT
Center for International Forestry Research
Administration
Nairobi, Kenya
Posted on Jul 30, 2025
- Provide general administrative support to Africa-based BMI and BRS program staff and projects.
- Organize and lead BMI and BRS regional workshops and trainings, including basic budgets, advances, reimbursements, and logistics arrangements such as visa applications, invitation letters, accommodation, flight tickets, airport transfers, and venue selection. Work with the Program Admin Coordinator to organize international workshops/trainings.
- Assist with onboarding new staff: support country moves, computer allocation, phone purchase, vehicle allocation, driving license acquisition, and help with accommodation and office setup.
- Responsible for timely local payments and keeping simple account of payments/reimbursements, preparing travel reports and travel expenses for IRS Staff credit cards.
- Managing the BMI/BRS infrastructure, including procurement of supplies, ensuring best practices on procurement guidelines.
- Coordinate all communications with members of the organization, external stakeholders, and meeting follow-ups.
- Provide monitoring support in all routine matters as requested by the Administrative Coordinator and in cases of absence, when required, to keep abreast of all commitments and tasks.
- File correspondence, including incoming/outgoing correspondence, maintaining data, and ensuring proper records are maintain in good order.
- Other support tasks as required: representing BMI and BRS in CIMMYT country/regional administrative meetings, taking minutes, maintain a staff travel.
- Perform any other tasks and assignments related to as directed by Administrative Coordinator.
