A Consultancy - Project Communications Coordinator
Center for International Forestry Research
1. Objectives of the assignment
The Project Communications Coordinator is responsible for planning and implementing project and or country related communications activities, in alignment with our organizational priorities and values, and working in synergy with the COE department. It plays a crucial role in enhancing the visibility and impact of projects by developing and implementing effective communication strategies. It ensures clear, consistent, and engaging messaging that strengthens stakeholder engagement, builds trust, and supports projects’ implementation. They manage digital and media content, create high-quality material, and facilitate knowledge sharing both internally and externally. By amplifying key messages through various channels, they contribute to advocacy efforts, policy influence, and community engagement. Additionally, they oversee crisis communication and reputation management, ensuring timely and accurate responses to potential risks while maintaining transparency and alignment with the organization's mission.
2. Tasks and Deliverables
The following indicative task and associated deliverables are expected at the end of this assignment:
- Develop and implement communication strategies and tactical plans including identifying key messages, target audiences, and suitable communication channels, budgets, action plans and performance metrics.
- Monitor and evaluate the effectiveness of communication strategies.
- Align communication efforts with organizational branding and policies.
- Plan and produce multi-media content such as publications, articles, web content, social media content, videos, infographics, media releases, infographics, videos, photography, newsletters, presentations and event related content, ensuring quality control.
- Coordinate the maintenance and updating of project websites/webpages and online platforms.
- Develop communication toolkits for internal and external stakeholders.
- Elicit media relationships to promote project activities under the guidance of the COE media team.
- Ensure high-quality press releases, media briefs, and articles are delivered as needed.
- Coordinate the organization of press conferences, media briefings, and interviews.
- Monitor media coverage and prepare reports on media impact.
- Assist in communication with partners, donors, governments, and beneficiaries.
- Develop materials to engage stakeholders (fact sheets, presentations, brochures).
- Plan and execute project-related events workshops, events and campaigns, as well as participation in conferences, forums, and meetings, including overall planning, logistics, developing promotional material and outreach activities, speaker coordination, implementation, marketing and reporting on results.
- Ensure visibility of the project during international observances (e.g., UN days).
- Produce analytical reports for management and donors on the performance of all communications activities as agreed upon, tracking and analyzing key performance indicators (KPIs).
- Ensure compliance with donor visibility requirements and branding guidelines.
- Collect and document success stories and testimonials.
- All production will be undertaken in coordination with and using the resources of the COE communications team and consultants.
- Develop contingency communication plans, statements and responses for crisis situations, manage and mitigate reputational risk related to the project.
- Undertake other communication activities as agreed upon.
- All activities are undertaken in coordination with and using the resources of the COE team and consultants.
