Administrative and Operational Support to Associate Program Director (APD):

· Provide administrative support to the APD, including processing budget requisitions, and reconciliations

· Plan meetings, ensure minutes are taken, and properly filed for reference.

· Act as a liaison for APD with internal and external stakeholders, ensuring effective communication and collaboration.

· Maintain a calendar of project key milestones and ensure timely reminders are sent to project leads

· Participate in systems improvement efforts by observing, documenting, and reviewing current workflows, collecting feedback from stakeholders, and proposing improvements.

Project Management Support

· Provide project management support including supporting special initiatives.

· As directed, coordinate with the APD, Program Managers, Project Leaders and Senior Scientists to ensure best practices for project management.

· Ensure all documentation and activities for closing projects adhere to agreed standards including proper archiving in collaboration with relevant project management units

Program Analysis Support

As a contributing member of Program Administrative, Finance and HR Team; perform the following functions:

· Conduct multi-topic analytics on a monthly basis as requested by APD or Program Director through APD.

· Work closely with other CIMMYT units at regional and HQ level to promote functional collaboration and efficient workflows

· Manage credit card clearances, ensuring timely and accurate processing

· Assist in the preparation of draft project budget proposals for new projects and conduct budget revisions for existing projects as needed

· Identify and flag areas needing attention for action.

Any other duties as assigned by Supervisor in the interest of proper program functioning and efficiency.