Technical Customer Representative team lead - Ghana
BURN Manufacturing
The Technical Customer Representative team lead will be responsible for the coordination of Technical Customer Representatives (TCRs) in their assigned region. Their 2 core roles will be:
- Right customer vetting: Through their TCR team, they are the final checkpoints to ensure we issue products on credit (PayGo) only to the right customer (Meets BURN credit policy C customer profile) through in-person verification/vetting at the point of delivery C installation
- Installation s Customer onboarding: Is responsible for product installation and training and ensures we offer quality training to the customer at onboarding that ensures high usage and prompt C consistent repayment
The overall aim is to ensure prompt installation, timely swaps of faulty units, efficient portfolio management in the field, VOC collection and early resolution of issues impacting repayment C product usage.
Duties and Responsibilities
Operational Coordination:
- Coordinate their team of assigned TCRs to oversee credit vetting, installations and customer training.
- Route planning - Plan and assign daily routes for confirmed assigned installations/prospects, ensuring 100% planning for next-day delivery/installation.
- Is responsible for inventory sitting with the TCRs under him and ensures 100% stock reconciliation C accountability on a daily basis.
- Supervise TCR performance, ensuring KPI delivery and conducting regular audits of field activities.
- Provide coaching, and continuous capacity building for TCRs to ensure consistent service delivery.
- Coordinate timely resolution of escalations, such as faulty unit swaps and repossessions.
- Reverse logistics: Manage pick-up and returns of swapped and repossessed units.
- Identify and escalate process improvement opportunities for optimization.
KPIs
Installation Timeliness:
- Ensure 100% of installations are completed within SLA timelines (currently within 48 hours of sales confirmation)
- TCR Productivity and Utilization:
- Achieve 100% daily task completion rate for assigned TCRs.
- Maintain a minimum TCR productivity (installations per day) for their TCR team.
- Achieve any other productivity targets set on installations, repossessions, swaps among others.
- Maintain 100% reconciliation of field stock (received vs. utilized vs. returned).
- Ensure zero tolerance for lost stocks.
- Execute all swap requests for faulty units as per updated SLA timelines.
- Ensure repossession turnaround time is as per updated SLA timelines.
- Ensure 100% retrieval rate of all faulty or repossessed units within SLA timelines.
- Establish proper documentation and data entry for 100% of returned units in the system.
- Ensure that 100% of the retrieved units are received in warehouses.
- Maintain a high Customer Satisfaction Score (CSAT) as defined by the business.
- Support commercial teams in credit management.
- Contribute to >97% monthly repayment rates for managed customer portfolios within the first 90 days of installation by resolving field issues impacting repayments.
- Ensure 100% data accuracy in the system, with all field activities and stock movements logged in real-time.
- Submit daily, weekly and monthly performance reports to their supervisor as required.
- Ensure that all TCRs undergo a minimum of one training session per month on technical and operational best practices.
- A degree, diploma or certificate in Electronics/Electrical, Telecommunication, Business Administration, or a related field. Commensurate field experience will also be considered.
- At least 2 years in an operational field support role, preferably in a PayGO organization.
- At least 1 year prior experience managing field teams is a mandatory requirement.
- Experience in route planning, delivery management, reverse logistics, and field team coordination will be an added advantage.
- Familiarity with customer repayment collection processes and credit portfolio management.
- Basic knowledge on installation and troubleshooting of electronics is a plus.
- Proficiency in data reporting and analytics.
- Strong cross-functional coordination and stakeholder engagement skills.
- Excellent verbal and written communication with an emphasis on tact and diplomacy.
- Ability to manage distributed teams across diverse geographical markets.
- A valid driver's license is a plus.
- Demonstrated commitment to continuous improvement and meeting/exceeding expectations.
BURN does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or any other fees).