Main Purpose of the Role:
The primary purpose of this role is to provide efficient administrative and operational support to the Recruitment team based in Namibia. The Recruitment Administrator will play a key role in ensuring that recruitment processes run smoothly and effectively, maintaining AltGen’s professional standards and commitment to excellence.

Responsibilities:

1. OFFICE MANAGEMENT

• Professionally answer and direct phone calls, ensuring queries are handled promptly and courteously.
• Uphold and promote AltGen’s culture, values, and brand integrity within the Namibia office.
• Provide general administrative support to ensure smooth day-to-day office operations.

2. RECRUITMENT SUPPORT

• Assist the recruitment team with coordination and administrative tasks throughout the hiring process.
• Format CVs according to AltGen’s standards for both local and international submissions.
• Schedule and coordinate interviews between clients and candidates on behalf of the Consultants.
• Assist in drafting and posting job advertisements across relevant platforms.
• Manage candidate communication, including sending feedback and updates.
• Provide administrative assistance to the Country Manager and Consultants as required.

3. ATS SYSTEM MANAGEMENT

• Upload and update candidate profiles on the ATS (Applicant Tracking System).
• Ensure timely and accurate responses to candidate applications, maintaining data integrity.
• Load new job requisitions onto the ATS and update client information when required.
• Maintain a high level of accuracy and organisation within the ATS database.
• Regularly review and clean up data to ensure consistency and reliability.

4. GENERAL RESPONSIBILITIES

• Maintain confidentiality and professionalism at all times when handling sensitive candidate and client information.
• Support the team with ad-hoc administrative tasks as required.
• Continuously look for ways to improve efficiency within administrative processes.
• Contribute to a positive and collaborative team environment.

Qualifications & Experience Requirements:

• Bachelor's Degree in any field.
• 2–3 years’ administrative experience, ideally within a recruitment or HR environment.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and experience with ATS or CRM systems.
• Ability to work independently, take initiative, and manage multiple priorities.