ATO Administration and Procurement Support

Location: Nairobi, Kenya

AGRA and its Work to Transform Agriculture

AGRA is an African-led institution that actively supports the drive towards inclusive agricultural transformation and sustainable food systems. We do this by empowering the continent’s 33 million small-farming households to transform their agriculture from a struggle to survive to profitable businesses. The continent’s farmers regularly face challenges, and we aspire to provide uniquely African solutions that respond to their agricultural and environmental challenges, leading to increased harvests for reduced hunger and more income.

Working in alignment with the development priorities of our focus countries, we enable farmers to access improved and high-yielding seeds, gain knowledge on sustainable farming, and linkages to profitable markets. In our work, we aspire to build the alliances, partnerships, and networks required to drive an inclusive agricultural transformation. We work with our partners to create an equitable youth-friendly environment that harnesses the youth dividend on the continent to drive growth and facilitate open employment opportunities for young women and men. We achieve our key objectives through a focus on the following four areas of intervention:

1. Policy and state capability – We support governments in creating an enabling environment for private sector involvement in agricultural transformation.
2. Seed systems – We trigger higher productivity by increasing the availability and access to improved seeds by farmers allowing them to increase their harvests for food security and better incomes.
3. Sustainable farming – We support farmers in building resilient farming systems for sustained high yields through interventions such as mechanization and irrigation.
4. Inclusive markets and trade – We work to increase the linkages between farmers, and other market actors for a positive, sustained cycle of commercialization and reinvestment.
5. Youth, Gender, and Inclusiveness – We enable women and youth to contribute to and benefit from agriculture for their economic empowerment.

Implementing Our New Strategy Through People

People are the heart of our organization and remain the true drivers of our delivery and our impact.

We work with incredible people and partners who have roots in farming communities across the continent, combined with an inclusive and diverse workforce from over 24 nationalities. Our commitment to a call to action goes beyond ourselves as we arise to catalyze African Food Systems & transformation by being Deeply collaborative, Executing Excellently, Sincerely Constructive, and Increasingly Entrepreneurial, aligned with our values of (I-RISE; Integrity, Respect, Innovation, Stewardship, and Equity).

We are looking for people who are passionate about Africa to join our innovative, growing, and multidisciplinary team. Together, we can accelerate Africa’s food system transformation, thereby improving the livelihoods of smallholder farmers. Want to join us?

Background

The Alliance for a Green Revolution in Africa (AGRA), in partnership with the Government of Tanzania, supports the operationalization of the Agricultural Transformation Office (ATO) under the Ministry of Agriculture. The ATO serves as the delivery enabler for the Agricultural Master Plan, strengthening coordination, implementation discipline, performance management, and follow-through across the implementation chain. Private-sector participation is central to achieving the Agricultural Master Plans commercialization, value addition, and market expansion goals. To achieve these objectives, the ATO has adopted a delivery-driven implementation model that emphasizes data-informed planning, routine performance management, and adaptive problem solving across all flagship programs.

The Position

ATO Administration and Procurement Support

The ATO Administration and Procurement Support will provide administrative support in the full grants management cycle for the ATO, including the design, documentation, review, and monitoring of in-kind grants, ensuring timely donor and other reporting, and processes adhering to AGRA’s policies and donor requirements. The role will contribute to efficient office operations, event coordination, information management, and reporting, thereby enhancing the overall performance and effectiveness of the Agriculture Transformation Office (ATO). The role ensures smooth operations, facilitates communication within the ATO and AGRA teams, and supports grant management, ensuring the preparation of donor reports and other reports complies with procurement and logistical processes.

The ideal candidate will ensure the timely flow of information, documentation, and deliverables across multiple workstreams; supports development and tracking of budgets; coordinate meetings and missions; and maintain accurate records and databases.

Key Duties and Responsibilities:

• Coordinate day-to-day administrative, financial, and logistical functions of the ATO to ensure seamless implementation of planned activities.
• Prepare office material requirements, procurement plan, and budget with the guidance of the Director
• Ensure procurement, finance, human resources, travel, IT, logistics, and accommodation arrangements are performed according to AGRA policies.
• Maintain and update records of all financial, audit reports, and procurement.
• Support the development and tracking of workplans, budgets, and procurement plans to align with the Tanzania Government and AGRA’s
• Manage documentation workflows and filing systems to ensure easy retrieval and information integrity.
• Contribute to drafting and consolidating reports, presentations, and other internal or donor-facing documents.
• Support the design, preparation, and monitoring of in-kind grants and ensure compliance with AGRA’s grant management procedures.
• Facilitate internal reviews and quality checks on project and grant documentation before approval
• Act as the primary administrative liaison between the ATO and other AGRA departments (Finance, HR, Procurement, Partnerships, Communications, M&E) to ensure smooth running of the ATO.
• Coordinate internal and external meetings, workshops, and missions, including scheduling, logistics, travel arrangements, and documentation.
• Support communication with ATO team members to monitor progress, follow up on deliverables, and ensure alignment of timelines.
• Build and maintain effective relationships with administrative focal points and program teams at the Country Office and Headquarters to strengthen coordination and information flow.
• Support internal communications, announcements, and dissemination of updates within the ATO.
• Ensure timely preparation of donor and other reports and processing of contracts, procurement requests, and expense reports in collaboration with relevant departments.
• Track implementation of grants and administrative activities, providing periodic updates and alerts on pending tasks.
• Maintain accurate and up-to-date databases and dashboards for grant tracking, deliverables, and performance indicators.
• Support compliance monitoring by ensuring accurate documentation and audit readiness of grants and procurement records.
• Draft and circulate minutes, action trackers, and follow-up matrices from meetings, ensuring timely closure of action.
• Document and share lessons learned, success stories, and best practices from ATO operations and administrative processes.

Skills, Qualifications and Experience Required:

• Bachelor’s degree in supply chain management/Procurement, Business Administration, or related fields from an accredited institution.
• An advanced diploma or postgraduate certificate in Procurement/Supply Chain Management, Administration, or Program Coordination is an added advantage.
• Familiarity with ERP systems such as the Oracle SCM system or project management systems (e.g., SAP, Salesforce, or Asana) will be an asset.
• Certification in Procurement/Supply Chain management or Project Management (e.g., PMP, PRINCE2), Office Administration, is desirable.
• Membership of the countrys professional procurement association
• Minimum of 4 years of experience in Procurement/Supply chain management or administration.
• Knowledge and experience of donor and government procurement processes and procedures.
• Strong record in supporting complex projects involving multiple partners and a timeline.
• Experience in report preparation, data management, and stakeholder coordination.
• Demonstrated ability to manage competing priorities and meet deadlines under pressure.

If you believe you are the right candidate for this position, please apply for this vacancy by clicking the link below:

https://ekjd.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/jobs

For more information on the AGRA, visit www.agra.org.

AGRA is an Equal Opportunity Employer