1.0 Registration Of Suppliers for the Provision of Services 2026

AECF intends to update its supplier register for goods and services for FY 2026. Interested firms are invited to apply for pre-qualification, indicating the category of goods or services they wish to be considered.

AECF invites applications from interested and eligible firms to submit their expressions of interest for pre-qualification to supply goods and services by 13th March 2026, 5:00 pm EAT.

Complete tender documents should be submitted by email to aecfprocurement@aecfafrica.org, with the pre-qualification category reference number as the subject line. The subject should be in the format below: AECF 2026 Prequalification: AECF/NG/PQ/012/2026

2.0 Categories of goods and services

The table below shows the categories of goods and services with their reference codes.

3.0 Prequalification instructions

Introduction: AECF in Nigeria intends to pre-qualify firms to provide services.

Prequalification is open to eligible firms/Individuals as indicated in the instructions.

Prequalification objective: The main objective of this part is to qualify firms for the provision of services under the relevant tenders/quotations and Proposals as and when required during the FY 2026-28.

Language: All information requested for pre-qualification must be provided in English.

Experience: Prospective firms must have carried out successful provision of similar services to institutions of similar size and complexity for the last three years. Potential firms must demonstrate the willingness and commitment to meet the tender criteria.

Terms and conditions: Eligible and interested firms must read and agree to abide by the terms and conditions of the prequalification exercise.

Eligible firms: All current AECF’s employees, its associates, and their relatives are not eligible to participate in the pre- qualification process. Any possible conflict of interest must be declared in the application.

Additional check by AECF: AECF, at its own discretion, shall confirm further eligibility of prospective suppliers by carrying out restricted parties screening as per the organization’s own policy and procedure;

Responsiveness: In order to be considered for pre-qualification, prospective suppliers must submit all the information required, including a sworn-in statement in section 5.0

Submission and deadline for pre-qualification documents: A completed set of pre-qualification documents may be submitted by interested firms or individuals via the following email address: aecfprocurement@aecfafrica.org, with all supporting documents in PDF format.
Deadline for submission is March 13, 2026, by 5:00 pm EAT

Any questions regarding the pre-qualification should be sent to aecfprocurement@aecfafrica.org at least one week before the submission deadline.

Pre-qualification fee: Interested firms are not required to pay any fee to participate in the pre-qualification exercise.

Additional information: AECF reserves the right to request additional information from prospective firms.

Invitation to tender/quotation: Bidding documents (Tender/Quotation) will be made available only to those bidders whose pre-qualification documents are accepted by AECF after the completion of the pre- qualification process.

Inquiries during the pre-qualification process: Inquiries, canvassing, or direct phone calls are not allowed during the evaluation of the pre-qualification process.

Notification of successful/unsuccessful firms: Only successful pre-qualified firms will be notified by email due to the volume of responses. The selection process is expected to be completed one month after the prequalification submission deadline.

4.0 Pre-qualification guidelines/regulations and criteria

4.1: Pre-qualification data form

The attached questionnaire forms 1, 2, 3, 4, 5, 6, 7, 8, and appendix 1 of the sworn statement section 5.0 are to be completed by prospective suppliers/ firms who wish to be pre-qualified for the specified tender category.

4.2 Incomplete Application

The application forms which are not properly filled, submitted in the prescribed manner and submitted after deadline will not be considered.

4.3 The pre-qualification data

It is understood and agreed that the pre-qualification data of the prospective firms is to be used by AECF in determining, according to its sole judgment and discretion, the qualifications of the prospective firm to perform in respect to the category as described by the client.

4.4 Qualification requirements

• Prospective firms will not be considered qualified unless, in the judgment of AECF, they possess the capability, experience, qualified personnel, available and sustainable equipment, and net current assets or working capital sufficient to satisfactorily execute the contract for the provision of services.
• The firm must have a business address and must be registered in Nigeria, with a certificate of Registration, Incorporation/Memorandum, and Articles of Association, whichever applicable, and copies of the same should be attached.
• The firm must show proof that it is registered with the appropriate regulatory tax body.
• The firm must submit its company profile

AECF may verify the submitted information as part of the evaluation.

4.5 Essential criteria for pre-qualification

Experience:

• The prospective bidder shall have at least three years’ experience in the provision of services and allied items. A potential supplier/firm should show competence, willingness, and capacity to service the contract.
• Prospective suppliers should have special experience and capability to organize, supply and provision of services at short notice.

Personnel: The names and pertinent information, and the title of the key personnel responsible for executing the contract, must be indicated in Form 1.

Financial condition: The suppliers must provide the bank details for the company under its business name.

Past performance: Past performance will be given due consideration during the pre-qualification evaluation. Letters of reference from past customers should be included in Form 5, where applicable

Sworn statement – Appendix 1: Application must include a sworn Statement, Appendix 1, section 5.0, by the tender applicant certifying the accuracy of the information given.

5.0 Withdrawal of pre-qualification

AECF reserve the right to reject the tender from a pre-qualified firm even though the firm was initially pre-qualified, should a condition arise between the time the firm has tendered and the bid opening date which in the opinion of the AECF could substantially change the performance and qualification of the bidder or his ability to perform such as but not limited to bankruptcy, change in ownership or new commitment.

6.0 Pre-qualification criteria

Click here to download the annexes and forms

7.0 Disclaimer

AECF reserves the right to determine the structure of the process, the number of short-listed participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice, and reserves the right to withdraw this tender at any time, without prior notice and without liability to compensate and/or reimburse any party.

The AECF does not charge an application fee for participation in the tendering process and has not appointed any agents or intermediaries to facilitate applications. Applicants are advised to contact the AECF Procurement Department directly.